SoP for Mutation of Lands through LA Module in e-Bhuchitra

Government of West Bengal
Department of Land & Land Reforms and Refugee, Relief & rehabilitation
LA Branch, Nabanna, 6th Floor,
325 Sarat Chatterjee Road, Howrah – 711102.

Memo No.: Spl Secy.-518-LA/3M-35/24 dated: 25.06.2024

From: Special secretary to the Government of West Bengal.

To: (1) The Addl. Dist. Magistrate (LA), ………………… ,
Office of the D.M.& Collector, ………………………….. ,
P.O. – ……………………. , Dist. – ……………………….. ,
Pin – ………………………

(2) The Special Land Acquisition Officer. …………………….. ,
Office of the D.M.& Collector, ………………………….. ,
P.O. – …………………….. , Dist. – ……………………………….
Pin – ……………………..

Sub: Standard Operating Procedure for mutation of lands acquired under the various land acquisition related Acts and Direct Land Purchase Policy in favour of Requiring Bodies, through LA Module in e-Bhuchitra.

In sending herewith a copy of SOP for Land Acquisition/ Direct Land Purchase related mutation cases clarifying the LA module in e-Bhuchitra application the undersigned is directed to request him to follow the procedure as stated therein for quick mutation of acquired land or directly purchased land in favour of the Requiring Bodies of the Government.

Enclo:- As stated above.

Sd/- Special Secretry
to the Govt. of West Bengal

SOP for Land Acquisition/ Direct Land Purchase related Mutation Cases through eBhuchitra Application

Preface:-

It has been observed that lands have been acquired by the Land Acquisition (LA) Collectors/ Competent Authority Land Acquisition nominated by State of various districts in favour of different Requiring Bodies under the State and Union Governments over time all over the state. It has also been observed that lands are being purchased for infrastructure projects by different departments of the state Govt. and Union Government through Direct Land Purchase Policy (DLP) bearing Memo. No. 756-LP/1A-03/14(Pt-II) dtd. 25.02.16 of LR and R.R & R Deptt. But, in huge number of cases, Record of Rights (RoR) have not been framed in favour of such Requiring Bodies yet. It is needless to say that such non reflection of acquisition/ Direct Purchase of land renders the land record misleading and may lead to subsequent unauthorised transaction and transfer of the affected lands and consequential civil litigation.

Considering the above facts and circumstances and to take necessary measures in order to overcome the issue, Directorate of Land Records and Surveys under the department of L & LR and RR&R, Government of West Bengal has introduced the LA module in e-Bhuchitra application and has been made available to the officials under ADM, LA of the district discarding the previous provision of entry of such cases in the BL&LRO offices.

Process Overview:-

The process of recording acquired land or directly purchased land in favour of the Requiring Bodies comprises of six main parts,-

A. Application in hard copy is to be filed by the Requiring Bodies to the Special LAO.

Preparation of Land Schedule by RB: Requiring Bodies will collect project wise land acquisition scan data from Land Acquisition Section of DM Office, if they do not have the same with themselves. Block, Mouza wise plot schedule mentioning type of Plot (CS,RS,LR)with acquired area to be prepared from scan data in excel. If acquisition was done on CS or RS Plot then corresponding LR Plot No; acquired area in LR Plot No to be mentioned because mutation can be done on LR Plot only. CS/RS to LR Plot identification can be done superimposing of LA Map on LR Mouza map through AutoCAD or QGIS. Field verification may also be done with LA surveyors, if required.

B. Submission of Mutation Application: RB will submit LA Case wise application to Spl LAO with land schedule mentioning Block, Mouza, JL No, LR Plot no with acquired area in LR Plot. RB will mention clearly name of Dept or organisation, Type of Organisation i.e Dept, Ministry, PSU, etc in whose name the land will be recorded. The last part of the application shall be a declaration that the plots mentioned have been utilised by the Requiring Body. If the Requiring Body needs any assistance from the Spl LAO, DLLRO, BLLRO in the matter of collecting any such information, then such authorities will extend that assistance.

C. If any field enquiry is required to ascertain the exact plot and its area/ part of area which has been acquired (this will be essentially required where part of a plot has been acquired), then such enquiry may be held jointly by the officials of the Requiring Body and the LA officials of LA Collector.

D. Initiation of LA mutation cases from the end of officials under Special LAO of the district by entering requisite data in LA mutation module of e-Bhuchitra portal for the purpose of such mutation particularly because all acquisition documents are available at the end of Special LAO.

E. Upon entry, mutation cases will be generated in e-Bhuchitra application with suitable LA mutation case number and will be forwarded for verification to the Special LAO’s end.

F. Upon verification the Special LAO will forward the case to the DL&LRO of the district for final approval, if the case is complete in all respect. On verification if any discrepancy/ error is detected, the Special LAO can send back the case at the entry level officials for further modification.

G. The DL&LRO after verification of documents will give final approval to the LA mutation case and the case will be forwarded to the BL&LRO for final execution. If any modification/ correction is required, the DL&LRO can send back the LA mutation case to the end of Special LAO for such modification/ correction.

H. After final approval the BL&LRO will Tamil (execute) the case, in part or in whole, after receiving requisite fees or waiving fees.

I. No mutation/ process fee will be charged for LA cases for mutation through LA Module, where the Requiring Body was Government itself (e.g. Departments/ Ministries of State or Union Govt like PWD, PHE, UDMA, Irrigation & Waterways, Food & Supply etc and Ministry of Road Transport & Highways, Ministry of Home Affairs, Ministry of Rail etc). Where the Requiring Body is a company under the Company Act under the State or Union (e.g. WBSEDCL, WBPDCL, ECL, Power Grid Corporation of India Ltd etc) or a private entity, due fees are to be charged and realized.

Detailed Work Flow:-

Step – I:- The Requiring Body (RB) will apply in hard copy to the Spl. LAO.

Step – II:- The entry level officials (Addl. LAO/ Asst. LAO/ RO etc.) under the Spl. LAO will go to the Abedon Menu to enter requisite data relating to the acquisition/ direct purchase case including LA case No/ Cabinet Memo, relevant Act , etc.

[eBhuchitra -> Record Sonsodhan -> Mutation (LA/DLP) -> Abedon]

If any inconsistency in the current record is found (like total share of a plot exceeds 100% of its area) then that plot may be left for such entry till the correction of such record by the appropriate authority. The mutation case for the other plots of that LA case should not be halted for such difficulty or error.

Step – III:- Prapok Protishthaner pokshe Dorkhastokarir Biboron-

Details of the applicant on behalf of the RB are to be entered.

Step – III:- Prapok Protishthaner Biboron

Under this menu, Dokhol karer Sreni is to be selected from the dropdown carefully. The name of the RB is to be inserted along with mail ID.

Step -IV:- Dager Biboron

The details of plots involved in the acquisition/ DLP case to be entered one after another. The plots so entered will be shown in a GRID just below the space provided for plot entry.

Step – IV:- Nothi Upload

Under this tab there are seven categories, (a) to (g) with browsing option for uploading different documents connected with the acquisition case. Any one of the four types of documents under category (a) is to be uploaded mandatorily.

Copy of mutation application in case of acquisition and deed of Direct Purchase in case of DLP is to be uploaded mandatorily.

After completion of entry click SONJOJAN button. An LA mutation case No. will be generated and automatically the case will be forwarded to the Spl. LAO with intimation to the RB through mail.

Step – V:- Verification of LA mutation case by Spl. LAO

Special LAO will verify all the entries of a case forwarded to him. He himself may revise any entry made by his subordinate officer or may send back the entire case with remarks for correction to the officer from whom he received the case.

On being satisfied with the entries made against an LA/DLP case, Special LAO will forward the case to DL&LRO of the district by clicking “PAROBORTI” button for “Opinion”.

Step – VI:- Approval of LA mutation case by DL & LRO

DLLRO can view the documents uploaded in the module and may enter any Order No./file No. for reference, if he deems fit. On being satisfied DL&LRO will allow the case to proceed for the next stage by clicking the button “PAROBORTI PORJYAYER AGROGOTIR ANUMODON”.

[The DL&LRO if not satisfied with the entries, may send back the case to the SPL. LAO for required modifications/corrections.]

Step – VII:- Execution of LA mutation case by BL&LRO

Such a case allowed by DLLRO for further proceeding will appear in the BLLRO’s interface for framing of ROR through “AADESH TAMIL” menu. All the uploaded documents will be available to BLLRO for consultation. Being satisfied BLLRO will first tick “Allow” check box against every plot and click the button “TAMIL” thereafter and RoR will be generated in the name of RB immediately. The No. of the RoR so generated will be transmitted through mail to the RB automatically.

If any Khatian already exists in the name of the RB in question, BLLRO can revise such Khatian No. at his end before tamilling (executing) the case. If BLLRO is not satisfied with some specific plots he will not select such plots before tamilling and such plots will remain excluded from mutation in the name of RB. BLLRO will pass a brief written order for each case in hard copy and preserve it carefully.

N.B.

• If a part of a plot lying in a particular khatian is uploaded in the module for LA mutation, the remaining part of it lying in the said khatian will remain blocked for normal mutation till disposal of the LA mutation case.
• All concerned officials can view the MIS report and download the same both in PDF and Excel formats

[ eBhuchitra -> Record Sonsodhan -> Mutation (LA/DLP) ->Abedon ]

After successful entry and submission of all requisite data, an LA mutation Case No. will be generated and the case will be forwarded to the Special LAO’s end. A system generated mail will be sent through the mail ID provided by the Requiring Body.

No. 518-LA dated 25.06.2024, Source