SOP for Family Pension of Deceased Employees of Colleges
Government of West Bengal
Department of Higher Education
College Sponsored Branch
Bikash Bhavan, 6th Floor, Salt Lake, Kolkata – 700091
No. 883-HED-17014(31)/24/2025-CS SEC Date: 8th December, 2025
Memorandum
Subject:- Standard Operating Procedure (SOP) for family pension in respect of unmarried/ widowed/ divorced daughter of the deceased employee (teaching or non-teaching) of Govt. aided Colleges under DCRB Scheme issued vide No. 1097-Edn (CS) dated 31.05.1978 and the West Bengal Non-Govt. College Employees and Day Students’ Home Employees under DCRB Scheme issued vide No. 1955-Edn (CS) dated 23.12.1981.
With an objective to lay down a simplified procedure to process of sanctioning Family Pension cases, adoption of a Standard Operating Procedure (SOP) has been under active consideration of this Department.
Now, the Governor is pleased to lay down the following Standard Operating Procedure (SOP) to be followed by the various Authorities for settlement of aforementioned family pension cases:-
A. Procedure to be followed by the claimant:
The claimant, upon being eligible, shall apply to the Principal/ In-Charge of the college where the deceased employee served last with the following documents:
- Original application of the claimant for family pension made on plain paper with detailed address for further communication.
- Original Annexure A duly filled-in (4 copies). [for Kolkata Corporation/ Municipal area only] [Format enclosed]
- Annexure II (4 copies in original) duly filled-in (containing signature of two persons as witness and two attestations by the competent authorities). [Format enclosed].
- Four copies of original Annexure III duly filled-in [Format enclosed]
- Four copies of passport size photographs duly attested by Group A/ Gazetted officers in four separate sheets. Such attestation should be made in such a manner so that some part of the signature remains on the photograph.
- Four separate slips each bearing three Specimen signatures of the claimant, duly attested by Group A/ Gazetted officers.
- Original current Income Certificate (not older than 06 months) in favour of the claimant stating her marital status issued by a Gazetted Officer of Central or Group-A Officer of State Govt, (other than concerned P.S.A./ Head of Institution from where the concerned employee retired/deceased) in his/her own capacity/ responsibility to the effect and the name of the ex-employee of Govt.-aided College, along with the relationship between such employee and the claimant must be mentioned in that certificate. (Not to be issued on the basis of enquiry report of documents/ reports/ certificates etc. Full name, seal and official address with pin code of the officer who issued the income certificate must be legible). [Format enclosed]
- List of family members of the deceased employee, duly attested by Group A/ Gazetted officers other than P.S.A., indicating the Date of Birth, Sex, Occupation, Marital status of the members. [Format enclosed]
- Attested copy of the PPO of the deceased employee, (if already issued).
- Attested copy of the Death Certificate of the deceased employee.
- Attested copy of the Death Certificate of the spouse of the deceased employee.
- Attested copy of age-proof certificate of the claimant (School leaving certificate/ Admit card of any recognized board or council/ Birth Certificate/ AADHAR/ Passport/ PAN etc.).
- Attested copy of the Death Certificate of deceased husband of the claimant, (in case of widow daughter).
- Attested copy of the Divorce Certificate issued by a Court of Law (in case of a divorced daughter).
- An original affidavit made by the claimant before 1st Class Judicial Magistrate regarding declaration of family pension (Format enclosed). (Affidavit from Notary Public will not be accepted).
B. Procedure to be followed by the Authorities:
1. The Principal/ In-Charge of the College will examine the documents submitted by the claimant and forward the same to the Pension Sanctioning Authority (PSA) i.e. the Director of Public Instruction (DPI) with the following additional certificates:
(i) A certificate to the effect that “there is no other recipient of family pension of the deceased employee, i.e. minor sons/daughters, physically handicapped sons/ daughters in the family to claim family pension.”
(ii) Original Service Book of the concerned employee. If it is not available a certificate issued by the Head of the institution to the effect that “Service Book of Sri/Smt. ………….. (name of the concerned employee) of College cannot be traced out in spite of through search and it is certified that the case will not be submitted again in future.”
(iii) Name of the husband of the claimant, duly certified by the competent authority of the college, (in case of widow daughter).
2. (a) In case of non-predeceased family pension cases, the DPI, W.B. shall examine & sanction the case and forward the same to the Principal Accountant General (A&E), West Bengal directly with the requisite documents countersigned for issuance of Family Pension Payment Order (FPPO) in favour of the claimant.
(b) In case of predeceased family pension cases,
i. The DPI, W.B., will examine and forward all the requisite documents to this Department for subsequent decision/ necessary approval with counter-signature.
ii. This Department shall examine in adherence to the concerned DCRB Scheme and approve the claims expeditiously, if satisfied.
iii. The DPI, WB on receipt of such approval, shall forward the same along with the Sanction Order, to the Office of the Principal Accountant General (A&E), WB for processing the claim and issuance of the Family Pension Payment Order (FPPO) in favour of the claimant, subject to fulfillment of requisite criteria.
C. The stipulated timeline to be followed for processing the claims is as follows:-
| Sl. No. | Stages of actions | Time Limit |
|---|---|---|
| 1 | The applicant shall submit her application with all required documents as mentioned above before the Head of the Institution. | |
| 2 | The College Authority, on receipt of such application, will scrutinize the documents submitted by the claimant and forward the same to the PSA i.e. DPI. | 02 weeks from the receipt of the claim along with necessary documents. |
| 3 | The DPI, WB, on receipt of such application, shall examine and process the same as mentioned at A above and forward the case to the Higher Education Department. (For predeceased family pension cases) | 02 weeks from the receipt of the claim along with necessary documents. |
| 4 | The Department shall examine the case and issue necessary order towards approval of the same on fulfilling the required criteria and return the same to the DPI, WB. (For predeceased family pension cases) | 03 weeks from the receipt from the DPI, WB |
| 5 | The DPI, WB shall forward the case along with the Sanction Order for both 2(a) and 2(b) above with all necessary documents to the A.G.(A&E), WB, towards issuance of Family Pension Payment Order (FPPO) in favour of the claimant. | 02 weeks from receipt of the approval from this Department. |
D. This order is issued with the concurrence of Finance Department, Pension Branch, vide their U.O. No. Pension/2025-2026/0325 dated 05.12.2025 and shall take immediate effect.
Deputy Secretary to the Govt. of WB