Annual Academic Calendar of Madrasah for Session, 2019

West Bengal Board of Madrasah Education
Begum Rokaiya Bhavan
19, Haji Md. Mohsin Square, Kolkata-16

Memo No. 1604/Aca/18 Date: 07.12.2018

From: The Secretary
West Bengal Board of Madrasah Education

To: The Heads/ Superintendents/ TICs of all types of recognized Madrasahs

Sub: Annual Academic Calendar for the Academic Session 2019

Sir/ Madam,

I am directed to inform you that the annual academic calendar for the academic session-2019 has been prepared for smooth functioning of day to day academic activities of Madrasahs.

You are requested to implement this Annual Academic Calendar for the Academic Session 2019.

Your cooperation for effective implementation of this calendar will be highly appreciated.

Sd/- Secretary
West Bengal Board of Madrasah Education

Annual Academic Calendar – 2019

(1) Academic Session: 01 January, 2019 to 31 December, 2019

The Session will be divided into three (3) Terms as follows:

i) First Term: 01 January, 2019 to 30 April, 2019 (including 1st Summative Evaluation) Preparation of Report Card & Publication of Results etc.)

ii) Second Term: 01 May, 2019 to 31 August, 2019 (including 2nd Summative Evaluation, Preparation of Report Card & Publication of Results etc.)

iii) Third Term: OlSeptember, 2019 to 31 December, 2019 (including 3rd Summative Evaluation, Preparation of Report Card & Publication of Results etc.)

(2) Timings of Madrasah hours:

Monday to Friday: 10.35 a.m. to 4.30 p.m.

Saturday: 10.35 a.m. to 2.00 p.m.

(3) Daily Assembly:

Daily Assembly shall start at 10 (ten) minutes before class teaching (10.50 a.m.) i.e. at 10.40 a.m. Attendance in daily assembly is mandatory for all teaching and non-teaching staff including the Head of the Madrasah/TIC.

(4) Attendance:

Head of the Madrasah/TIC and all teaching & non-teaching staff of the Madrasah shall attend the Madrasah within the appointed hour (10.35 a.m.) and not leave before the Madrasah closes for the day. The appointed hour of the Madrasah shall be 15 (fifteen) minutes before the commencement of the class teaching( 10.50 a.m.) i.e. at 10.35 a.m.

(5) Late Attendance:

Late attendance shall be counted for all teaching & non-teaching staff of the Madrasah from the start of the daily assembly (10.40 a.m.) up to 11.05 a.m. & no teaching and non-teaching staff including Head of the Madrasah/TIC will be allowed to record his/her attendance after 11.05 a.m. However, in very special circumstances. Head of the Madrasah/TIC (In case of teacher & non-teaching staff) or Secretary/Administrator (in case of Head of the Madrasah/TIC) may condone such late attendance of the staff, if the said authority is satisfied with the explanation offered by the employee. One day’s casual leave will be deducted for every three days late attendance in a calendar month. In case the casual leave account of the staff is exhausted and the incumbent concerned comes late, he/she shall be asked to apply for one day’s “Half average pay” leave for each three day’s late attendance in a calendar month. If he/she fails or declines to apply for such leave or if there is no such leave in his/her credit then he/she will be granted “Leave without pay” leave for each three day’s late attendance in a calendar month.

(6) Tiffin or Recess:

40 minutes shall be earmarked for Tiffin or Recess from Monday to Thursday. 60 minutes shall be allotted for Recess/ Prayer for Friday.

(7) All academic works/ activities including seminar, workshop, meeting etc. conducted by the Board and other duties relating to the improvement of Madrasah Education should be treated as urgent and fall within the bounden duties and functions of a Teacher/ Head of the Madrasah/TIC serving in a Madrasah. All Teachers must attend classes allotted to them regularly and they must come to their classes in time. No teacher shall refuse the class of an absent colleague if allotted by Head of the Madrasah/TIC. The Head of the Madrasah shall attend at least 10 classes per week. All teaching and non-teaching staff including Head of the Madrasah are required to participate in all cultural functions, Annual Sports and all co-scholastic activities.

(8) Parent-Teacher Meet:

All Madrasahs will arrange for holding parent-teacher meet at least twice in a year. All Madrasah Authorities are encouraged to form Mother-Teacher Association to stop drop-out and to enhance quality of Education.

(9) Term wise distribution of working days:

(10) Distribution of Periods:

An academic week (Monday to Saturday) shall consist of 44 periods with 40 to 35 minutes duration each. The distribution of periods per day in a week and weekly class routine for Junior High, High and Senior Madrasah will be as follows:

DISTRIBUTION OF PERIODS (WITH DURATION) FROM MONDAY TO THURSDAY

DISTRIBUTION OF PERIODS (WITH DURATION) FOR FRIDAY ONLY

DISTRIBUTION OF PERIODS (WITH DURATION) FOR SATURDAY ONLY

WEEKLY CLASS ROUTINE FOR HIGH MADRASAH

WEEKLY CLASS ROUTINE FOR JUNIOR HIGH AND HIGH MADRASAH

WEEKLY CLASS ROUTINE FOR SENIOR MADRASAH

WEEKLY CLASS ROUTINE FOR SENIOR MADRASAH

(11) Distribution of Classes:

A. The classes earmarked with asterisk (*) are assigned for assessing learning outcomes as per amendment of RTE ACT, 2009. The child’s development of learning outcomes is to be conducted through formative assessment in classes I-VIII and through Internal formative evaluation in classes IX and X as per the directives of WBBME

B. The Madrasah authorities are directed to make necessary provisions for arranging library class, smart class/ class through K-Yan/audio-Visual learning, Computer literacy or Laboratory based learning regarding curricular subjects as far as practicable

C. The Madrasah authorities are directed to make necessary provisions for few classes for IX and X as regards the activities given alongside, information and communication technology (ICT), audio-visual learning, reference work, lab-activities/lab-based learning, Mock tests, Career counselling, Basic legal awareness/Health awareness/skill enhancement workshops, Inclusive education, as applicable.

D. Maintaining teacher’s diary for ensuring formative assessment through framing of tasks, learning evidence, class record book, child portfolio on a day-to -day basis is mandatory (for classes I-VIII) for each teacher.

E. Every Madrasah has to furnish a blue print of their routine/daily time table pertaining to the mandatory structure of time periods/class distribution as earmarked by WBBME.

F. The Madrasahs will have to furnish a report to WBBME through e-mail (wbbmeaca@gmail.com) just after completion of 3 consecutive summative evaluations with proper evidences, highlighting the extent to which a child’s learning outcome has been achieved through preparation of child profiles. A copy of the same is also to be sent to D.l.S(SE)/A.D.I.S (SE)/A.I.S(SE) of concerned districts and sub divisions, as applicable.

G. In cases of classes I-VIII, the Madrasahs may use some classes (from classes other than subject-based learning) for development and strengthening of Co-curricular activities by conducting

• communicative English classes
• computer assisted learning (CAL)
• outdoor class room days/educational tour/ community mobilization/population education
• awareness drives e.g Kanyashree, Road Safety (Safe Drive, save Life), Bullying, Child Rights, Child trafficking, Child Marriage, Vector borne diseases, weekly iron and folic acid supplementation, Vaccination(Rubella, Measles), Administration of deworming tablets, Cyber Crime, Disaster Management, Rain water harvesting, Planting trees, Prevention of pollution, Snake bite, Eradication of Superstitions, wild life conservation, Sanitation, etc.
• classes for cultural activities (wherever applicable)
• play (drama) /puppetry workshops
• health and hygiene camps
• group activities (an activity bank should be prepared at the Madrasah level)
• summer/winter camps
• life skill based activities
• self defence
• counselling
• value inculcation
• adolescent education
• rock climbing
• visual arts
• news editing
• content writing
• web designing
• preparing museum in Madrasahs based on local resources
• language Laboratory
• Math Laboratory
• innovative writing workshops; etc. as the need arises, to ensure a child’s mental and physical well being and help achieve her/his holistic development and other contemporary interventions, as and when directed by the competent authority.

Necessary measures will be initiated by WBBME, against the Madrasah authorities, in case of violation of any of the above mentioned directives.

(12) Evaluation System:

The Continuous & Comprehensive Evaluation (CCE) system developed by the ‘Expert Committee’ of Government of West Bengal under school Education Department in the year 2013 with partial modification has already been adopted for all types of recognized Madrasahs from the academic year 2013. The all round development of the learners will be observed and recorded continuously throughout the year through Formative (diagnostic) and Summative (judge mental) evaluation. The schedule of Summative Evaluation will be as under:

AT A GLANCE (1)
Timings of Madrasah hours

Total Madrasah hours in an academic week = 32.96 hours

Total Learning-Teaching hours (including recess) in an academic week = 31.5 hours

Total Learning-Teaching hours (excluding recess) in an academic week = 27.83 hours

(2) Working days & working hours in the academic year

365 days

Less 52 days (Sundays)

Less 65 days (holidays)

Total Working days: 248 days i.e. 41.34 academic weeks

Total Madrasah hours in this academic year =(41.34X32.96) Hrs.= 1362.57 Hours

Total Learning-Teaching days including recess (excluding Summative Evaluations and days after completion of 3rd. Summative Evaluation): 214 days

Total Learning-Teaching hours including recess (excluding Summative Evaluations and days after completion of 3rd. Summative Evaluation): =(35.67X31.5)Hrs.= 1123.5 Hours

Total Learning-Teaching hours (excluding recess, Summative Evaluations and days after completion of 3rd. Summative Evaluation): =(35.67X27.83)Hrs.= 992.7 Hours

Prayer/ assembly*

The following programme may be followed for daily assembly/ prayer:

a) assembly of students & teachers ( section wise): 1 minute

b) observance of silence: 0.5 minute

c) prayer (including National Anthem): 4 minutes

d) announcement of important daily NEWS by the student/teacher: 1 minute

e) instruction to students by HM/Superintendent/TIC/AHM: 1 minute

f) orderly dispersal in lines to respective classes following the class teacher/monitor: 2.5 minutes

Sd/- Secretary
West Bengal Board of Madrasah Education

No. 1604/Aca dated 07.12.2018