Implementation of COSA Extended upto 31.10.2012
Government of West Bengal
Finance Department
Audit Branch
Writers’ Buildings, Kolkata – 700 001.
No. 6037-F(Y), Dated: 13.07.2012.
MEMORANDUM
Subject: Drawal of salary bills using COSA software package.
This Department vide Memorandum No. 1829-F(Y) dated 01.03.2012 directed all the Drawing & Disbursing Officers [DDOs] that the Salary Bills including Grant-in-Aid Salary Bills of the employees should be prepared through COSA software package developed by NIC latest by 30.06.2012 and the Salary bills from July 2012 and onwards should be submitted to treasury in softcopy as well as in hardcopy print-out of the Bill. It was also instructed to all the Treasury Officers that salary bill would not be accepted by the Treasury without compliance of this order.
Now, it has come to the notice of the Government that the DDOs of some Departments have not been able to complete the process mainly due to their non-familiarity with the COSA software package.
Considering the difficulties faced by the DDOs in generating the Salary Bills from the COSA software package, the last date for implementation of COSA software package has been extended upto 31.10.2012. The Treasuries/ Pay and Offices are instructed not to accept the regular monthly salary bill from the DDOs on and from 01.11.2012 if the bill is not presented in specified softcopy format as well as in hardcopy print-out generated from COSA software package of SQL Version.
It may be noted that the employees who are getting salary under State Government’s approved pay band and whose entire salary liability are borne by the State Government under detail head 01-Salary or 30-01-Grant-in Aid Salary shall be covered under the project.
This Department vide Memorandum No. 4111-F(Y) dated 17.05.2012 allowed ‘Head of Office’ to purchase of one unit of computer hardware & peripherals required for this purpose in anticipation of allotment. The procurement of computer & peripherals may be made from the Webel Technology Limited in accordance with the procedures laid down in this Department orders issued vide Memo No. 1782-F dated 01.03.2006 or may directly be purchased at the DGS&D/ NICSI rate contract from their enlisted Contractors in terms of rule 47B(7) of the West Bengal Financial Rules as notified vide this Department Notification No. 5400-F(Y) dated 26.06.2012 or may purchase locally after observing the rule 47(8) Note-1 of the West Bengal Financial Rules as notified vide this Department Notification No. 5400-F(Y) dated 26.06.2012.
The names of the vendors, their accepted rates for different type of jobs and the revised offer letter of M/s. Webel Technology Limited dated 15.02.2012 are enclosed as Annexure 1 to 4 for ready reference.
Sd/- H. K. Dwivedi
Secretary to the
Government of West Bengal.
ANNEXURE-1
Components Required for Implementation of COSA & its Indicative Expenses
| Sl | Item | Indicative unit Price Including all Taxes |
|---|---|---|
| 1 | Better Quality Branded Desktop PC (** as per configuration mentioned below) | Rs. 47,000/- |
| 2 | 136 column 24 Pin High Speed DMP, with minimum 480 cps in Draft Mode | Rs. 25,500/- |
| 3 | 0.7 KVA Line Interactive UP5 with 10-15 minutes battery backup | Rs. 3650/- |
| 4 | MS Office 2010 Standard OLP Indie Edition for Government offices | Rs. 9,500/- |
| 5 | Backup Device (4 GB USB Pen drive) | Rs. 500/- |
| 6 | Better Branded Antivirus Software with 3 year updates | Rs.2,000/- |
| 7 | Electrical fittings, Computer Furniture etc. | Rs. 11,850/- |
| Total Financial Sanction – not exceeding | Rs. 1,00,000/- | |
| Computer Stationery (Size 15×12 & 10×12 inches) | Recurring Expenses |
Minimum Configuration for Desktop PC
| Processor | 32-bit Processor with >= 2.93 GHz speed, >-800 MHz FSB & 4 Mb L2 Cache or higher |
| Bus Architecture | Integrated Graphics, 2 PCI, 1 PCI Express x 1 and 1 PCI Express x 16 |
| Memory | 4 GB DDR3 RAM WITH 8 GB Expandability |
| Hard Disk Drive | 500 GB 7200 rpm SATA HDD |
| DVD | R.W. DVD |
| Monitor | 18.5 inch LED Digital Color TCO Monitor – 05 Certified |
| Keyboard | 104 keys + Rupee font key |
| Mouse | OEM Optical Scroll Mouse |
| Bays | 4 Nos. (2 Nos. 5.25 inches for Optical Media Drives and 2 Nos. 3.5 inches for Hard Disk Drives) |
| Ports | 6 USB Ports (with at least 2 in front), audio ports for microphone and headphone in front, one Parallel port and one Serial port on PCI card |
| Cabinet Chassis | Mini tower |
| Networking | 10/100/1000 on board integrated Network Port with remote booting facility remote system installation, remote wake up |
| Preloaded OS | Windows 7 Professional 32-bit edition Preloaded with latest service-pack, with Media and Certificate of Authenticity -OEM |
| OS Certifications | Windows 7 OS certification |
| Power | Screen Blanking, Hard Disk and System Idle Mode in, Power On, set up |
| Management | password, power supply SMPS Surge protected |
| Antivirus | Antivirus Software (Latest Version) with minimum 1 year License |
| Warranty | 3 Years onsite warranty |
| Remarks | The driver software for the various controllers like SVGA/ Graphic adapter, NIC etc should be supplied for windows 7. The utilities Software/ Drivers of the motherboards including USB should also be supplied on the CD Media along with PC System. All the 32bit application software shall be supported by the Operating System. The System should work on 230V 50Hz single phase power supply. |
ANNEXURE- 2
| Zone | Districts | Name & Address of the Agency |
|---|---|---|
| 1. | Jalpaiguri, Coochbehar, Darjeeling. | Long Leap, C/O Shri Kallol Kr. Sarkar, Kamarpara, P.O & Dist. Jalpaiguri, PIN – 735101, Phone: 9434500197. Email: longleap@gmail.com |
| 2. | Uttar Dinajpur, Dakshin Dinajpur, Maldah. | Syspro Technologies, Raj Market, Rajdanga Main Road (E), KMDA Market Complex (E), Kolkata-700107. Mob.9800284320 /8902687420, Email: sysprotechnologies@gmail.com |
| 3. | Murshidabad, Nadia, Birbhum | Mangaldeep Infotech & Consultancy Services, Sonajhuri Building (1st. Floor, Room No. 15 & 17), P.O. BKT.P.P. Township, Dist. Birbhum, PIN: 731104. Phone: 9732090566, 03462-220683. Email: arabinda.hazra@mics.name arabinda.hazra@gmail.com |
| 4. | Burdwan, Purulia, Bankura, Paschim Medinipur | Milleneum Business Solutions India, 22, Asutosh Chowdhury Avenue, (3rd & 4th Floor), Kolkata- 700019, Phone No. 4008-7970/ 7971. Mob. 9830618436/ 9339143782, Email: amukherjee@mbsindiaweb.com |
| 5. | Howrah, Hooghly, Purba Medinipur | Syspro Technologies, Raj Market, Rajdanga Main Road (E), KMDA Market Complex (E), Kolkata-700107. Mob.9800284320 /8902687420, Email: sysprotechnologies@gmail.com |
| 6. | Kolkata, North 24 Parganas, South 24 Parganas | Milleneum Business Solutions India, 22, Asutosh Chowdhury Avenue, (3rd & 4th Floor), Kolkata- 700019, Phone No. 4008-7970/ 7971. Mob. 9830618436/ 9339143782, Email: amukherjee@mbsindiaweb.com |
ANNEXURE- 3
Rates Payable to the Selected Vendors for COSA implementation
Rates applicable for different Zones
| Item | Description | Zone-1 | Zone-2 | Zone-3 | Zone-4 | Zone-5 | Zone-6 |
|---|---|---|---|---|---|---|---|
| 1 | Installation of Windows XPA/ista/7 and related Services Packs at DDOs Location | 500 | 75 | 500 | 260 | 75 | 250 |
| 2 | Installation of SQL Database Server 2005/2008 Express Edition at DDOs Location | 800 | 95 | 350 | 260 | 95 | 250 |
| 3 | Installation of Printer Drivers and Antivirus Software at DDOs location | 200 | 50 | 400 | 140 | 50 | 125 |
| 4 | Installation of COSA Software at DDOs location [per location] | 400 | 725 | 300 | 140 | 625 | 125 |
| 5 | Data entry per employee using COSA package | 5 | 50 | 10 | 60 | 50 | 50 |
| 6 | Data back-up at DDOs Office | 200 | 100 | 400 | 300 | 100 | 250 |
| 7 | Support on existing COSA software at DDOs Location per call, if problem arises | 800 | 100 | 400 | 800 | 75 | 750 |
| 8 | Installation of upgraded version of COSA, when released, at the DDOs location | 400 | 75 | 400 | 600 | 75 | 500 |
| 9 | COSA operation including monthly pay-bills, reports generation per DDO at DDOs location | 2,000 | 725 | 500 | 600 | 650 | 500 |
| 10 | Training for 5 days at DDOs location | 5,000 | 400 | 5,000 | 4,000 | 400 | 4,000 |
| 11 | Installation of Windows XPA/ista/7 and related Services Packs at Treasury Location | 500 | 50 | 400 | 260 | 50 | 250 |
| 12 | Installation of SQL Database Server 2005/2008 Express Edition at Treasury Location | 800 | 50 | 300 | 260 | 50 | 250 |
| 13 | Installation of Printer Drivers and Antivirus Software at Treasury location | 200 | 50 | 350 | 140 | 50 | 125 |
| 14 | Installation of COSA Software at Treasury location [per location] | 400 | 50 | 250 | 140 | 50 | 125 |
| 15 | Data entry per employee using COSA package at Treasury location | 5 | 50 | 10 | 60 | 50 | 50 |
| 16 | Data back-up at Treasury Location | 200 | 100 | 350 | 250 | 100 | 200 |
| 17 | Support on existing COSA software at Treasury Location per call, if problem arises | 800 | 50 | 350 | 800 | 50 | 700 |
| 18 | Installation of upgraded version of COSA, as and when released, at the Treasury location | 400 | 50 | 350 | 500 | 50 | 450 |
| 19 | COSA operation including monthly pay-bills, reports generation per DDO at Treasury location | 2,000 | 511 | 350 | 500 | 449 | 450 |
| 20 | Training for 5 days at Treasury location | 5,000 | 250 | 4,000 | 3,900 | 200 | 3,900 |
NOTE: (i) Rates are excluding Service Tax
(ii) Service Tax is applicable @ 12.36% w.e.f. 01/04/2012