Government of West Bengal
Finance Department
Audit Branch (Group T)
Nabanna, Howrah
(E-1453918)
No: 2060-F(Y) Date: 09.06.2026
CIRCULAR
SUB: Procedural Guidelines for engaging Security, Scavenging, Housekeeping, Diet Supply agencies.
The Finance Department frequently receives proposals from Administrative Departments seeking extension of tenure of agencies providing security, housekeeping, scavenging and diet to Hospitals/ Correctional Homes.
These proposals arc often submitted at the very end of the existing contract term, or occasionally post facto, citing that a fresh tender process is currently underway.
Now, to promote further transparency and fairness, and to streamline the administrative process, the Governor is pleased to direct the following:
- Timely Initiation of Tenders: Administrative Departments shall, henceforth, initiate a fresh tender process at least three (3) months prior to the expiration of the existing agency’s term.
- Utilization of the GeM Portal: Tenders for these services should preferably be processed through the Government e-Marketplace (GeM) platform.
- Restriction on Extensions: Proposals for extension of tenure for such agencies shall not be considered hereafter, except under highly compelling and exceptional circumstances.
This order takes immediate effect and shall remain in force until further orders.
Sd/- P.K.Mishra, IAS
Additional Chief Secretary
Finance Department