Short Notes on Accounts – I
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Appropriation (Allotment)
It means the amount provided in the budget estimates for a Unit of Appropriation or the part of the amount placed at the disposal of the D.D.O.Re-appropriation
It means the transfer of savings in the appropriation for a Unit of appropriation to meet excess expenditure anticipated under another Unit.Sinking Fund
The fund to which regular contribution is made out of general revenue for redumption of loan is called Sinking Fund.Lapsed Deposit
Time barred deposit to the Govt, is transferred to the Revenue account of the Govt. The same cannot be refunded without prior permission of the Accountant General. Unclaimed balance for more than three complete accounts year is treated as lapsed deposit. Deposit and balance less than one rupee unclaimed for one complete accounting year are also treated as lapsed deposit.Controlling Officer
Controlling Officer means a Head of the Deptt. or other departmental officer who is entrusted with the responsibility of controlling expenditure or collection of revenue by subordinate office.Detail Book
The first stage of compilation is the posting in Details Book which are two parts as under:
(a) Detail Book—Part—I
Particulars relating to cash account and list of payment.
(b) Detail Book—Part—II
Particulars relating to Debt, Deposit and Remittance.Challan/Memorandum
For the purpose of depositing the money into the Treasury or Bank their is a specified form i. e. T. R. 7 where particulars of deposits and proper head of accounts including the name of depositor should be mentioned. The separate challan should be used for different heads of accounts.Audit Control
There are three elements as mentioned below :
(a) Fiscal Accountability,
(b) Managerial Accountability,
(c) Programme Accountability.Transfer Entries
Transfer entries mean transfer from one head to another head of accounts. All transfer entries relating to a month are made through the Combined Transfer Ledger and Abstract. The net result of total of debit and credit due to transfer entries will be equal. The result of the same is reflected in the Departmental classified Abstract or Detailed Book.Central Audit
Checking of vouchers submitted along with Monthly accounts is made in the office of the State Accountant General in respect of financial regularities and financial properties. It is called Central Audit.
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