Functionality for according “Advance Administrative Approval”
Government of West Bengal
Finance Department
Audit Branch
Memo. No. 1159-F(Y) Date: 06th March, 2020
Sub: Functionality for according “Advance Administrative Approval” in AAFS Module of IFMS for projects to be taken up in next financial year
It has been observed that the major expenditure related with Development Schemes is incurred during the last two quarters of the Financial Year. Traditionally first quarter is utilized for planning, identification of schemes, preparation of Detailed Project Reports, according Administrative Approval and completing tender formalities. By the time pre-project formalities are completed, the monsoon sets in making it difficult to start the work till September/ October leading to actual expenditure in the last two quarters only.
2. To ensure timely execution of different works an advance planning by the Departments is essential (Ref. Memo No. 222-F(Y) Dated 10th January, 2018). The Departments more or less have a fair idea of their possible allocation in next Financial Year. Therefore, the last quarter of a Financial Year can be utilized for preparatory works, Administrative Approval and Financial Sanctions (except release of funds) and floating of tenders/ issuance of work order, so that work can be grounded in the first week of April of the next Financial Year. However, release of fund can only be done after getting release of next year Budget by the Finance Department i.e. after 1st April.
3. In view of the above the Governor is pleased to introduce a facility in AAFS Module of IFMS for according Advance Administrative Approval, so that departments may accord Advance Administrative Approval in this Financial Year, of a project to be taken up in Next Financial Year, within the limits of a certain percentage of Indicative Budget (Normally “Published Budget” of the current financial year shall be considered as the “Indicative Budget” for “Next Financial Year”) as mentioned in Annexure I.
4. In partial modification of Memo. No. 308-F(Y) dated 17.1.2020, the “Limit of Phasing” for all future financial years shall be restricted to hundred percent of Indicative Budget of the future financial years.
5. However no new works and procurement projects shall be taken in AAFS module for the Financial Year 2019-20.
Sd/- H.K. Dwivedi
Additional Chief Secretary to the
Government of West Bengal
Annexure I
| Sl.No. | Department | Percentage of Indicative Budget allowed for Advance Administrative Approval | Multiplying Factors for Advance Administrative Approval in AAFS |
| 1 | Agricultural Marketing | 20% | 0.2 |
| 2 | Agriculture | 20% | 0.2 |
| 3 | Animal Resources Development | 20% | 0.2 |
| 4 | Backward Classes Welfare | 20% | 0.2 |
| 5 | Consumer Affairs | 20% | 0.2 |
| 6 | Cooperation | 20% | 0.2 |
| 7 | Correctional Administration | 20% | 0.2 |
| 8 | Disaster Management and Civil Defense | 20% | 0.2 |
| 9 | Environment | 20% | 0.2 |
| 10 | Finance | 20% | 0.2 |
| 11 | Fire & Emergency Services | 20% | 0.2 |
| 12 | Fisheries | 40% | 0.4 |
| 13 | Food & Supplies | 20% | 0.2 |
| 14 | Food Processing Industries and Horticulture | 30% | 0.3 |
| 15 | Forests | 20% | 0.2 |
| 16 | Governor’s Secretariat | 40% | 0.4 |
| 17 | Health & Family Welfare | 30% | 0.3 |
| 18 | Higher Education | 20% | 0.2 |
| 19 | Home and Hill Affairs | 30% | 0.3 |
| 20 | Housing | 40% | 0.4 |
| 21 | Industry Commerce and Enterprises | 20% | 0.2 |
| 22 | Information & Cultural Affairs | 20% | 0.2 |
| 23 | Information Technology & Electronics | 20% | 0.2 |
| 24 | Irrigation & Waterways | 40% | 0.4 |
| 25 | Judicial | 20% | 0.2 |
| 26 | Labour | 20% | 0.2 |
| 27 | Land & Land Reforms and Refugee Relief & Rehabilitation | 40% | 0.4 |
| 28 | Legislative Assembly Secretariat | 20% | 0.2 |
| 29 | Mass Education Extension & Library Services | 10% | 0.1 |
| 30 | Micro, Small & Medium Enterprises and Textiles | 20% | 0.2 |
| 31 | Minority Affairs & Madrasah Education | 20% | 0.2 |
| 32 | North Bengal Development | 20% | 0.2 |
| 33 | Panchayats & Rural Development | 40% | 0.4 |
| 34 | Paschimanchal Unnayan Affairs | 20% | 0.2 |
| 35 | Personnel & Administrative Reforms | 20% | 0.2 |
| 36 | Planning & Statistics | 10% | 0.1 |
| 37 | Power & Non Conventional Energy Sources | 25% | 0.2 |
| 38 | Public Health Engineering | 40% | 0.4 |
| 39 | Public Works | 40% | 0.4 |
| 40 | School Education | 40% | 0.4 |
| 41 | Science & Technology and Bio-Technology | 20% | 0.2 |
| 42 | Self-Help Group & Self-Employment | 20% | 0.2 |
| 43 | Sunderban Affairs | 40% | 0.4 |
| 44 | Technical Education, Training & Skill Development | 20% | 0.2 |
| 45 | Tourism | 20% | 0.2 |
| 46 | Transport | 20% | 0.2 |
| 47 | Tribal Development | 20% | 0.2 |
| 48 | Urban Development and Municipal Affairs | 40% | 0.4 |
| 49 | Water Resources Investigation & Development | 40% | 0.4 |
| 50 | Women & Child Development and Social Welfare | 40% | 0.4 |
| 51 | Youth Services and Sports | 20% | 0.2 |