Chief Engineers of Works Executing Departments can accept tenders with at least 3 qualified bids on behalf of the requisitioning non-Works Departments upto any value with the approval of the Government appointed tender committee of the Executing Department itself.
Administrative Approval and Financial Sanction
For every work initiated by, or connected with, the requirements of another department, it is first necessary to obtain the concurrence of the department concerned is termed as "administrative approval" of the work.
Sanctioning Authority of Revised Administrative Approval
Delegating full power to Administrative Departments for according Revised Administrative Approval due to acceptance of rates upto 10% above without any change in scope of work.
Functionality for according “Advance Administrative Approval”
Governor is pleased to introduce a facility in AAFS Module of IFMS for according Advance Administrative Approval, so that departments may accord Advance Administrative Approval in this Financial Year, of a project to be taken up in Next Financial Year.
Facility in AAFS for Re-Phasing of Projects Exceeding the Budget Provision
Inadequate project planning may lead to increased project life cycle, cost overrun, sub optimal resource utilisation, Project failure and consequently may adversely affect the fiscal management and achievement of the overall goals of state.
Administrative Approval and Financial Sanction Module in IFMS
Henceforth, administrative approval and financial sanction to Projects shall be accorded through AAFS Module and release of funds shall also be Project-wise within the respective Heads of Accounts.
Advance Planning for Making Expenditure in Next FY
To ensure timely execution of different works an advance planning by the Departments is essential. The last quarter of a FY can be utilized for preparatory works including floating of tenders so that work orders can be issued in the first week of April of the next FY.
Financial Power for according Administrative Approval
Governor has been pleased to enhance the limit of financial power of the Additional Chief Secretary/ Principal Secretary/ Secretary for administrative approval for any plan expenditure upto Rs. 20.00 Crore.
AA&FS must be endorsed with Allotment Orders
Reference of the G.O. under which the “Administrative Approval and Financial Sanction” was issued, should invariably be given in the “Sanction-cum-Allotment” order.
Sanction-cum-Allotment Order with G.O. for AA&FS
Sanction-cum-Allotment Order must be issued along with a reference to the Government Order for according administrative approval and financial sanction.
Prescribed Format for Submission of Information to Finance
All files related to financial matters are to be mandatorily routed through the Financial Advisor of the Department.