Implementation of COSA Extended upto 31.10.2012

The Treasuries/ Pay and Offices are instructed not to accept the regular monthly salary bill from the DDOs on and from 01.11.2012 if the bill is not prepared by COSA.

Government of West Bengal
Finance Department
Audit Branch
Writers’ Buildings, Kolkata – 700 001.

No. 6037-F(Y), Dated: 13.07.2012.

MEMORANDUM

Subject: Drawal of salary bills using COSA software package.

This Department vide Memorandum No. 1829-F(Y) dated 01.03.2012 directed all the Drawing & Disbursing Officers [DDOs] that the Salary Bills including Grant-in-Aid Salary Bills of the employees should be prepared through COSA software package developed by NIC latest by 30.06.2012 and the Salary bills from July 2012 and onwards should be submitted to treasury in softcopy as well as in hardcopy print-out of the Bill. It was also instructed to all the Treasury Officers that salary bill would not be accepted by the Treasury without compliance of this order.

Now, it has come to the notice of the Government that the DDOs of some Departments have not been able to complete the process mainly due to their non-familiarity with the COSA software package.

Considering the difficulties faced by the DDOs in generating the Salary Bills from the COSA software package, the last date for implementation of COSA software package has been extended upto 31.10.2012. The Treasuries/ Pay and Offices are instructed not to accept the regular monthly salary bill from the DDOs on and from 01.11.2012 if the bill is not presented in specified softcopy format as well as in hardcopy print-out generated from COSA software package of SQL Version.

It may be noted that the employees who are getting salary under State Government’s approved pay band and whose entire salary liability are borne by the State Government under detail head 01-Salary or 30-01-Grant-in Aid Salary shall be covered under the project.

This Department vide Memorandum No. 4111-F(Y) dated 17.05.2012 allowed ‘Head of Office’ to purchase of one unit of computer hardware & peripherals required for this purpose in anticipation of allotment. The procurement of computer & peripherals may be made from the Webel Technology Limited in accordance with the procedures laid down in this Department orders issued vide Memo No. 1782-F dated 01.03.2006 or may directly be purchased at the DGS&D/ NICSI rate contract from their enlisted Contractors in terms of rule 47B(7) of the West Bengal Financial Rules as notified vide this Department Notification No. 5400-F(Y) dated 26.06.2012 or may purchase locally after observing the rule 47(8) Note-1 of the West Bengal Financial Rules as notified vide this Department Notification No. 5400-F(Y) dated 26.06.2012.

The names of the vendors, their accepted rates for different type of jobs and the revised offer letter of M/s. Webel Technology Limited dated 15.02.2012 are enclosed as Annexure 1 to 4 for ready reference.

Sd/- H. K. Dwivedi
Secretary to the
Government of West Bengal.

ANNEXURE-1

Components Required for Implementation of COSA & its Indicative Expenses

Sl.ItemIndicative unit Price Including all Taxes
1Better Quality Branded Desktop PC (** as per configuration mentioned below)Rs. 47,000/-
2136 column 24 Pin High Speed DMP, with minimum 480 cps in Draft ModeRs. 25,500/-
30.7 KVA Line Interactive UP5 with 10-15 minutes battery backupRs. 3650/-
4MS Office 2010 Standard OLP Indie Edition for Government officesRs. 9,500/-
5Backup Device (4 GB USB Pen drive)Rs. 500/-
6Better Branded Antivirus Software with 3 year updatesRs.2,000/-
7Electrical fittings, Computer Furniture etc.Rs. 11,850/-
 Total Financial Sanction – not exceedingRs. 1,00,000/-
 Computer Stationery (Size 15×12 & 10×12 inches)Recurring Expenses

Minimum Configuration for Desktop PC

Processor32-bit Processor with >= 2.93 GHz speed, >-800 MHz FSB & 4 Mb L2 Cache or higher
Bus ArchitectureIntegrated Graphics, 2 PCI, 1 PCI Express x 1 and 1 PCI Express x 16
Memory4 GB DDR3 RAM WITH 8 GB Expandability
Hard Disk Drive500 GB 7200 rpm SATA HDD
DVDR.W. DVD
Monitor18.5 inch LED Digital Color TCO Monitor – 05 Certified
Keyboard104 keys + Rupee font key
MouseOEM Optical Scroll Mouse
Bays4 Nos. (2 Nos. 5.25 inches for Optical Media Drives and 2 Nos. 3.5 inches for Hard Disk Drives)
Ports6 USB Ports (with at least 2 in front), audio ports for microphone and headphone in front, one Parallel port and one Serial port on PCI card
Cabinet ChassisMini tower
Networking10/100/1000 on board integrated Network Port with remote booting facility remote system installation, remote wake up
Preloaded OSWindows 7 Professional 32-bit edition Preloaded with latest service-pack, with Media and Certificate of Authenticity -OEM
OS CertificationsWindows 7 OS certification
PowerScreen Blanking, Hard Disk and System Idle Mode in, Power On, set up
Managementpassword, power supply SMPS Surge protected
AntivirusAntivirus Software (Latest Version) with minimum 1 year License
Warranty3 Years onsite warranty
RemarksThe driver software for the various controllers like SVGA/ Graphic adapter, NIC etc should be supplied for windows 7. The utilities Software/ Drivers of the motherboards including USB should also be supplied on the CD Media along with PC System. All the 32bit application software shall be supported by the Operating System. The System should work on 230V 50Hz single phase power supply.

ANNEXURE- 2

ZoneDistrictsName & Address of the Agency
1.Jalpaiguri, Coochbehar, Darjeeling.Long Leap, C/O Shri Kallol Kr. Sarkar, Kamarpara, P.O & Dist. Jalpaiguri, PIN – 735101, Phone: 9434500197. Email: longleap@gmail.com
2.Uttar Dinajpur, Dakshin Dinajpur, Maldah.Syspro Technologies, Raj Market, Rajdanga Main Road (E), KMDA Market Complex (E), Kolkata-700107. Mob.9800284320 /8902687420, Email: sysprotechnologies@gmail.com
3.Murshidabad, Nadia, BirbhumMangaldeep Infotech & Consultancy Services, Sonajhuri Building (1st. Floor, Room No. 15 & 17), P.O. BKT.P.P. Township, Dist. Birbhum, PIN: 731104. Phone: 9732090566, 03462-220683. Email: arabinda.hazra@mics.name arabinda.hazra@gmail.com
4.Burdwan, Purulia, Bankura, Paschim MedinipurMilleneum Business Solutions India, 22, Asutosh Chowdhury Avenue, (3rd & 4th Floor), Kolkata- 700019, Phone No. 4008-7970/ 7971. Mob. 9830618436/ 9339143782, Email: amukherjee@mbsindiaweb.com
5.Howrah, Hooghly, Purba MedinipurSyspro Technologies, Raj Market, Rajdanga Main Road (E), KMDA Market Complex (E), Kolkata-700107. Mob.9800284320 /8902687420, Email: sysprotechnologies@gmail.com
6.Kolkata, North 24 Parganas, South 24 ParganasMilleneum Business Solutions India, 22, Asutosh Chowdhury Avenue, (3rd & 4th Floor), Kolkata- 700019, Phone No. 4008-7970/ 7971. Mob. 9830618436/ 9339143782, Email: amukherjee@mbsindiaweb.com

ANNEXURE- 3

Rates Payable to the Selected Vendors for COSA implementation
Rates applicable for different Zones

ItemDescriptionZone-1Zone-2Zone-3Zone-4Zone-5Zone-6
1Installation of Windows XPA/ista/7 and related Services Packs at DDOs Location5007550026075250
2Installation of SQL Database Server 2005/2008 Express Edition at DDOs Location8009535026095250
3Installation of Printer Drivers and Antivirus Software at DDOs location2005040014050125
4Installation of COSA Software at DDOs location [per location]400725300140625125
5Data entry per employee using COSA package55010605050
6Data back-up at DDOs Office200100400300100250
7Support on existing COSA software at DDOs Location per call, if problem arises80010040080075750
8Installation of upgraded version of COSA, when released, at the DDOs location4007540060075500
9COSA operation including monthly pay-bills, reports generation per DDO at DDOs location2,000725500600650500
10Training for 5 days at DDOs location5,0004005,0004,0004004,000
11Installation of Windows XPA/ista/7 and related Services Packs at Treasury Location5005040026050250
12Installation of SQL Database Server 2005/2008 Express Edition at Treasury Location8005030026050250
13Installation of Printer Drivers and Antivirus Software at Treasury location2005035014050125
14Installation of COSA Software at Treasury location [per location]4005025014050125
15Data entry per employee using COSA package at Treasury location55010605050
16Data back-up at Treasury Location200100350250100200
17Support on existing COSA software at Treasury Location per call, if problem arises8005035080050700
18Installation of upgraded version of COSA, as and when released, at the Treasury location4005035050050450
19COSA operation including monthly pay-bills, reports generation per DDO at Treasury location2,000511350500449450
20Training for 5 days at Treasury location5,0002504,0003,9002003,900

NOTE: (i) Rates are excluding Service Tax
(ii) Service Tax is applicable @ 12.36% w.e.f. 01/04/2012

No. 6037-F dated 13.07.2012, Source

Related Posts