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Implementation of COSA Extended upto 31.10.2012

The Treasuries/ Pay and Offices are instructed not to accept the regular monthly salary bill from the DDOs on and from 01.11.2012 if the bill is not prepared by COSA.

For any query, ask here: Implementation of COSA Extended upto 31.10.2012

Government of West Bengal
Finance Department
Audit Branch
Writers’ Buildings, Kolkata – 700 001.

No. 6037-F(Y), Dated: 13.07.2012.

MEMORANDUM

Subject: Drawal of salary bills using COSA software package.

This Department vide Memorandum No. 1829-F(Y) dated 01.03.2012 directed all the Drawing & Disbursing Officers [DDOs] that the Salary Bills including Grant-in-Aid Salary Bills of the employees should be prepared through COSA software package developed by NIC latest by 30.06.2012 and the Salary bills from July 2012 and onwards should be submitted to treasury in softcopy as well as in hardcopy print-out of the Bill. It was also instructed to all the Treasury Officers that salary bill would not be accepted by the Treasury without compliance of this order.

Now, it has come to the notice of the Government that the DDOs of some Departments have not been able to complete the process mainly due to their non-familiarity with the COSA software package.

Considering the difficulties faced by the DDOs in generating the Salary Bills from the COSA software package, the last date for implementation of COSA software package has been extended upto 31.10.2012. The Treasuries/ Pay and Offices are instructed not to accept the regular monthly salary bill from the DDOs on and from 01.11.2012 if the bill is not presented in specified softcopy format as well as in hardcopy print-out generated from COSA software package of SQL Version.

It may be noted that the employees who are getting salary under State Government’s approved pay band and whose entire salary liability are borne by the State Government under detail head 01-Salary or 30-01-Grant-in Aid Salary shall be covered under the project.

This Department vide Memorandum No. 4111-F(Y) dated 17.05.2012 allowed ‘Head of Office’ to purchase of one unit of computer hardware & peripherals required for this purpose in anticipation of allotment. The procurement of computer & peripherals may be made from the Webel Technology Limited in accordance with the procedures laid down in this Department orders issued vide Memo No. 1782-F dated 01.03.2006 or may directly be purchased at the DGS&D/ NICSI rate contract from their enlisted Contractors in terms of rule 47B(7) of the West Bengal Financial Rules as notified vide this Department Notification No. 5400-F(Y) dated 26.06.2012 or may purchase locally after observing the rule 47(8) Note-1 of the West Bengal Financial Rules as notified vide this Department Notification No. 5400-F(Y) dated 26.06.2012.

The names of the vendors, their accepted rates for different type of jobs and the revised offer letter of M/s. Webel Technology Limited dated 15.02.2012 are enclosed as Annexure 1 to 4 for ready reference.

Sd/- H. K. Dwivedi
Secretary to the
Government of West Bengal.

ANNEXURE-1

Components Required for Implementation of COSA & its Indicative Expenses

Sl. Item Indicative unit Price Including all Taxes
1 Better Quality Branded Desktop PC (** as per configuration mentioned below) Rs. 47,000/-
2 136 column 24 Pin High Speed DMP, with minimum 480 cps in Draft Mode Rs. 25,500/-
3 0.7 KVA Line Interactive UP5 with 10-15 minutes battery backup Rs. 3650/-
4 MS Office 2010 Standard OLP Indie Edition for Government offices Rs. 9,500/-
5 Backup Device (4 GB USB Pen drive) Rs. 500/-
6 Better Branded Antivirus Software with 3 year updates Rs.2,000/-
7 Electrical fittings, Computer Furniture etc. Rs. 11,850/-
Total Financial Sanction – not exceeding Rs. 1,00,000/-
Computer Stationery (Size 15×12 & 10×12 inches) Recurring Expenses

Minimum Configuration for Desktop PC

Processor 32-bit Processor with >= 2.93 GHz speed, >-800 MHz FSB & 4 Mb L2 Cache or higher
Bus Architecture Integrated Graphics, 2 PCI, 1 PCI Express x 1 and 1 PCI Express x 16
Memory 4 GB DDR3 RAM WITH 8 GB Expandability
Hard Disk Drive 500 GB 7200 rpm SATA HDD
DVD R.W. DVD
Monitor 18.5 inch LED Digital Color TCO Monitor – 05 Certified
Keyboard 104 keys + Rupee font key
Mouse OEM Optical Scroll Mouse
Bays 4 Nos. (2 Nos. 5.25 inches for Optical Media Drives and 2 Nos. 3.5 inches for Hard Disk Drives)
Ports 6 USB Ports (with at least 2 in front), audio ports for microphone and headphone in front, one Parallel port and one Serial port on PCI card
Cabinet Chassis Mini tower
Networking 10/100/1000 on board integrated Network Port with remote booting facility remote system installation, remote wake up
Preloaded OS Windows 7 Professional 32-bit edition Preloaded with latest service-pack, with Media and Certificate of Authenticity -OEM
OS Certifications Windows 7 OS certification
Power Screen Blanking, Hard Disk and System Idle Mode in, Power On, set up
Management password, power supply SMPS Surge protected
Antivirus Antivirus Software (Latest Version) with minimum 1 year License
Warranty 3 Years onsite warranty
Remarks The driver software for the various controllers like SVGA/ Graphic adapter, NIC etc should be supplied for windows 7. The utilities Software/ Drivers of the motherboards including USB should also be supplied on the CD Media along with PC System. All the 32bit application software shall be supported by the Operating System. The System should work on 230V 50Hz single phase power supply.

ANNEXURE- 2

Zone Districts Name & Address of the Agency
1. Jalpaiguri, Coochbehar, Darjeeling. Long Leap, C/O Shri Kallol Kr. Sarkar, Kamarpara, P.O & Dist. Jalpaiguri, PIN – 735101, Phone : 9434500197. Email: longleap@gmail.com
2. Uttar Dinajpur, Dakshin Dinajpur, Maldah. Syspro Technologies, Raj Market, Rajdanga Main Road (E), KMDA Market Complex (E), Kolkata-700107. Mob.9800284320 /8902687420, Email: sysprotechnologies@gmail.com
3. Murshidabad, Nadia, Birbhum Mangaldeep Infotech & Consultancy Services, Sonajhuri Building (1st. Floor, Room No. 15 & 17), P.O. BKT.P.P. Township, Dist. Birbhum, PIN : 731104. Phone : 9732090566, 03462-220683. Email: arabinda.hazra@mics.name arabinda.hazra@gmail.com
4. Burdwan, Purulia, Bankura, Paschim Medinipur Milleneum Business Solutions India, 22, Asutosh Chowdhury Avenue, (3rd & 4th Floor), Kolkata- 700019, Phone No. 4008-7970/ 7971. Mob. 9830618436/ 9339143782, Email: amukherjee@mbsindiaweb.com
5. Howrah, Hooghly, Purba Medinipur Syspro Technologies, Raj Market, Rajdanga Main Road (E), KMDA Market Complex (E), Kolkata-700107. Mob.9800284320 /8902687420, Email: sysprotechnologies@gmail.com
6. Kolkata, North 24 Parganas, South 24 Parganas Milleneum Business Solutions India, 22, Asutosh Chowdhury Avenue, (3rd & 4th Floor), Kolkata- 700019, Phone No. 4008-7970/ 7971. Mob. 9830618436/ 9339143782, Email: amukherjee@mbsindiaweb.com

ANNEXURE- 3

Rates Payable to the Selected Vendors for COSA implementation
Rates applicable for different Zones

Item Description Zone-1 Zone-2 Zone-3 Zone-4 Zone-5 Zone-6
1 Installation of Windows XPA/ista/7 and related Services Packs at DDOs Location 500 75 500 260 75 250
2 Installation of SQL Database Server 2005/2008 Express Edition at DDOs Location 800 95 350 260 95 250
3 Installation of Printer Drivers and Antivirus Software at DDOs location 200 50 400 140 50 125
4 Installation of COSA Software at DDOs location [per location] 400 725 300 140 625 125
5 Data entry per employee using COSA package 5 50 10 60 50 50
6 Data back-up at DDOs Office 200 100 400 300 100 250
7 Support on existing COSA software at DDOs Location per call, if problem arises 800 100 400 800 75 750
8 Installation of upgraded version of COSA, when released, at the DDOs location 400 75 400 600 75 500
9 COSA operation including monthly pay-bills, reports generation per DDO at DDOs location 2,000 725 500 600 650 500
10 Training for 5 days at DDOs location 5,000 400 5,000 4,000 400 4,000
11 Installation of Windows XPA/ista/7 and related Services Packs at Treasury Location 500 50 400 260 50 250
12 Installation of SQL Database Server 2005/2008 Express Edition at Treasury Location 800 50 300 260 50 250
13 Installation of Printer Drivers and Antivirus Software at Treasury location 200 50 350 140 50 125
14 Installation of COSA Software at Treasury location [per location] 400 50 250 140 50 125
15 Data entry per employee using COSA package at Treasury location 5 50 10 60 50 50
16 Data back-up at Treasury Location 200 100 350 250 100 200
17 Support on existing COSA software at Treasury Location per call, if problem arises 800 50 350 800 50 700
18 Installation of upgraded version of COSA, as and when released, at the Treasury location 400 50 350 500 50 450
19 COSA operation including monthly pay-bills, reports generation per DDO at Treasury location 2,000 511 350 500 449 450
20 Training for 5 days at Treasury location 5,000 250 4,000 3,900 200 3,900

NOTE: (i) Rates are excluding Service Tax
(ii) Service Tax is applicable @ 12.36% w.e.f. 01/04/2012

No. 6037-F dated 13.07.2012, Source