Replacement of Affidavit and Attestation by Gazetted Officers
GOVERNMENT OF WEST BENGAL
Personnel & Administrative Reforms Department
(Administrative Reforms Cell)
‘NABANNA’
325, Sarat chatterjee Road
Howrah-711102
Memo No. 1275/PAR(AR)/O/3M-23/2014 dated 13th November, 2014
ORDER
The adoption of the provisions of “self- attestation” in lieu of “attestation by gazetted officers and others” and “self-declaration” in lieu of “affidavit” has been under consideration of the state government for some time.
2. After careful consideration, the Governor is pleased to order adoption of “self-attestation” and “self-declaration” in the following manner:
A. Relating to replacement of Attestation by Gazetted officers & Others:
Presently, applicants seeking admission in educational institutions, employment in government departments and certificates, licences, services etc from any Authority, are required to submit the copies of documents, credentials etc attested by the gazetted officers and others. Henceforth, attestation by gazetted officers and others shall be replaced by self- attestation in the following manner.
i) The departments which have already identified the activities for which “Self-Attestation” shall be allowed in lieu of “Attestation by Gazetted Officers & others”, as mentioned in Annexure-I, shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.
ii) The departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.
B. Relating to replacement of Affidavit:
Henceforth, “Affidavits” shall be replaced by “Self-Declarations” in the following manner.
i) The departments which have already identified the activities for which ‘Affidavits’ may be replaced by ‘Self-Declaration’, mentioned in Annexure-II, shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.
ii) The Departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.
C. Relating to Replacement of ‘Affidavit’ and ‘Attestation by Gazetted Officers’ in respect of certain entilements of the State Government employees:
In the existing system, state government employees are required to submit affidavits/ attested copies of documents for getting their entitlements e.g., GPF, Medical Benefits under W.B Health Scheme, Pension etc. Henceforth, ‘Affidavit’ and ‘Attestation’ by Gazetted Officers and others shall be substituted by Self Declaration and Self -Attestation respectively in respect of the entitlements mentioned in Annexure-III in the following manner.
i) The Finance Department shall issue administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.
ii) The Finance Department shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.
D. The substitution of ‘Affidavit’ and ‘Attestation’ by ‘Self-Declaration’ and ‘Self-Attestation’ respectively, shall be a continuous process in public interest. The list of activities for such substitutions shall be periodically updated by the respective departments and submitted to the P&AR Department for prior approval by the Competent Authority.
E. The system of filing of Affidavit in Court Cases shall, however, continue until the relevant laws/ rules in this regard are amended.
By order of the Governor,
Sd/-Sanjay Mitra
Chief Secretary to the Government of West Bengal
ANNEXURE – I
ILLUSTRATIVE LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS AND OTHERS
| Sl. No. | Name of Services | Name of the Department |
|---|---|---|
| 1 | Documents required for admission of students in Primary, Secondary and Higher Secondary level. | School Education Department |
| 2 | Documents required for Migration Certificate in Secondary and Higher Secondary level. | School Education Department |
| 3 | Documents required for correction of Certificate/ Mark Sheet/ Admit Card at Secondary and Higher Secondary level. | School Education Department |
| 4 | Documents required for issuance of duplicate Certificate/Mark Sheet/Admit Card at Secondary and Higher Secondary level. | School Education Department |
| 5 | Documents required to be submitted with the application by candidates for competitive recruitment examination of teaching and nonteaching staff of schools conducted by West Bengal School Service Commission/ West Bengal Board of Primary Education/ District Primary School Council. | School Education Department |
| 6 | Documents required for Educational Qualification, Birth Certificate, Death Certificate, Residential Proof and Identity proof at the time of appointment to the office of K.I.T | Urban Development Department |
| 7 | Documents required during transfer of Property, Land, Flat etc. of K.I.T e.g Identity Proof, Residential Proof, Death Certificate, Legal Heir Certificate, Succession Certificate | Urban Development Department |
| 8 | Documents required to be submitted with the application for jobs/ engagement of workers/ helpers in Anganwari Centres | Department of Women and Child Development & Social Welfare |
| 9 | Proof of address for application for new registration | Transport Department |
| 10 | Proof of address for application for change of address | Transport Department |
| 11 | Proof of address for application for Driving Licence | Transport Department |
| 12 | Copy of Pan Card (while applying for registration and transfer of ownership) | Transport Department |
| 13 | Copy of Trade Licence (while applying for trade certificates) | Transport Department |
| 14 | Copy of IT clearance certificate (while applying for trade certificates) | Transport Department |
| 15 | Copies of Title deed, Site Plan, Sanctioned building Plan, along with Form-A under WB Apartment Ownership Act, 1972 | Housing department |
| 16 | Copies of Title deed along with Form-C under WB Apartment Ownership Act, 1972 | Housing department |
| 17 | Copy of document on Ownership of the land for permission for timber-harvesting in nonforest areas. | Forest Department |
| 18 | Documents to be submitted with the application for issuance of Birth Certificate | Municipal Affairs Department |
| 19 | Documents to be submitted with the application for issuance of Death Certificate | Municipal Affairs Department |
| 20 | Documents to be submitted with the application for issuance of Cremation Certificate at Burning Ghat | Municipal Affairs Department |
| 21 | Documents to be submitted with the application for issuance of Trade Licence | Municipal Affairs Department |
| 22 | Documents to be submitted with the application for correction of records for Birth and Death | Municipal Affairs Department |
ANNEXURE – II
LIST OF ACTIVITIES FOR WHICH SELF-DECLARATION IS ALLOWED DISPENSING WITH THE REQUIREMENT OF AFFIDAVIT
| Sl. No. | Name of Services | Name of the Department |
|---|---|---|
| 1 | Issuance of duplicate Certificate/ Marksheet/ Admit Card at Secondary/ Higher Secondary level. | School Education Department |
| 2 | Submission on information regarding family income in case of Scholarship Schemes. | Minority Affairs & Madrasha Education Department |
| 3 | Submission of application praying for becoming a member of Apartment Owner’s Association or a registered Institutional Body or Co-Operative Housing Society. | Urban Development Department |
| 4 | Submission of information on income to categorise the intending allottees of Apartments/ Flats under HIG/ MIG/ LIG categories for KMDA & WBHB | Urban Development Department |
| 5 | Submission of information on possession of land, flat etc within Kolkata Metropolitan Area. | Urban Development Department |
| 6 | Notarised affidavit submitted to GM, DIC by the applicant for incentive. | Micro, Small, and Medium Enterprises & Textiles Department |
| 7 | Agreement bond submitted to GM, DIC by the applicant for disbursement of incentive under WBIS 2013. | Micro, Small, and Medium Enterprises & Textiles Department |
| 8 | Certificate from Bank/ Financial Institution submitted to GM, DIC by the applicant for interest subsidy on term loan, provided online bank Statement/ Certificate are available | Micro, Small, and Medium Enterprises & Textiles Department |
| 9 | Certificate of the Chartered Accountant submitted to GM, DIC by the applicant for capital investment subsidy | Micro, Small, and Medium Enterprises & Textiles Department |
| 10 | Notarised Affidavit in respect of SL. Nos. 13 and 14 of Annexure-A of the application form for recognition as approved Tour Operator/ Travel Agent | Tourism Department |
| 11 | Receiving documents from different organizations, clubs etc. while granting financial assistance to them. | Sports Department |
| 12 | Receiving applications from meritorious sports persons for inclusion of their names in the exempted category of 100 Point Roster of appointment. | Sports Department |
| 13 | Affidavit filed before an Executive Magistrate/ Judicial Magistrate for becoming member of Housing Co-operative societies | Co-operation Department |
| 14 | Granting N.O.C to the Complex Project. | Fire & Emergency Services |
| 15 | Granting permission for erection of temporary structures of large size | Do |
| 16. | Affidavits in support of legal heirship in prayers for transfer of lease rights in respect of flats, plots of land. | Housing Department |
| 17 | Affidavits in support of eligibility criterion of not having any WBHB flat in earlier occasion | Housing Department |
| 18 | Application for duplicate registration certificate, tax token, driving licence and permit. | Housing Department |
| 19 | Application for Input Distribution scheme for Fishermen and farmers | Sunderban Affairs Department |
| 20 | Permission for conversion of wheat into Atta by Flour Mill/ Chakki Mill | Food & Supplies Department |
ANNEXURE – III
LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION/ SELF DECLARATION IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS/ REQUIREMENT OF AFFIDAVIT
| Sl. No. | Name of Services | Name of the Department |
|---|---|---|
| 1 | Documents required for Refundable advance/ Non-Refundable advance/ Final withdrawal from GPF | Finance Department |
| 2 | Documents relating to Legal heir(s) in case of family pension/ Group Insurance/ Death Gratuity/ Leave encashment due to death of the employee in case nomination has not been done. Non-marriage certificate/ Non-employment certificate for grant of family pension due to death of the employee. | Finance Department |
| 3 | Life Certificate for pensioners/ Family pensioners to be submitted before Pension Disbursing Authority/ Branch Manager of pension disbursing Bank. Certificate/ Bond for drawal of pension arrears. | Finance Department |
| 4 | Documents required in case of loss of original vouchers in connection with reimbursement of admissible medical expenses. | Finance Department |
| 5 | Appointment on Compassionate ground: Information regarding monthly income from moveable/ immoveable properties of the dependants. No-objection Certificate by other eligible dependants for appointment of one dependant. Undertaking by the applicant dependant as to maintenance of other family members. | Finance Department |
Sd/- H.K. Dwivedi
Principal Secretary, Finance Department