Replacement of Affidavit and Attestation by Gazetted Officers


GOVERNMENT OF WEST BENGAL
Personnel & Administrative Reforms Department
(Administrative Reforms Cell)
‘NABANNA’
325, Sarat chatterjee Road
Howrah-711102

Memo No. 1275/PAR(AR)/O/3M-23/2014 dated 13th November, 2014

ORDER

The adoption of the provisions of “self- attestation” in lieu of “attestation by gazetted officers and others” and “self-declaration” in lieu of “affidavit” has been under consideration of the state government for some time.

2. After careful consideration, the Governor is pleased to order adoption of “self-attestation” and “self-declaration” in the following manner:

A. Relating to replacement of Attestation by Gazetted officers & Others:

Presently, applicants seeking admission in educational institutions, employment in government departments and certificates, licences, services etc from any Authority, are required to submit the copies of documents, credentials etc attested by the gazetted officers and others. Henceforth, attestation by gazetted officers and others shall be replaced by self- attestation in the following manner.

i) The departments which have already identified the activities for which “Self-Attestation” shall be allowed in lieu of “Attestation by Gazetted Officers & others”, as mentioned in Annexure-I, shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.

ii) The departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.

B. Relating to replacement of Affidavit:

Henceforth, “Affidavits” shall be replaced by “Self-Declarations” in the following manner.

i) The departments which have already identified the activities for which ‘Affidavits’ may be replaced by ‘Self-Declaration’, mentioned in Annexure-II, shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.

ii) The Departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.

C. Relating to Replacement of ‘Affidavit’ and ‘Attestation by Gazetted Officers’ in respect of certain entilements of the State Government employees:

In the existing system, state government employees are required to submit affidavits/ attested copies of documents for getting their entitlements e.g., GPF, Medical Benefits under W.B Health Scheme, Pension etc. Henceforth, ‘Affidavit’ and ‘Attestation’ by Gazetted Officers and others shall be substituted by Self Declaration and Self -Attestation respectively in respect of the entitlements mentioned in Annexure-III in the following manner.

i) The Finance Department shall issue administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.

ii) The Finance Department shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.

D. The substitution of ‘Affidavit’ and ‘Attestation’ by ‘Self-Declaration’ and ‘Self-Attestation’ respectively, shall be a continuous process in public interest. The list of activities for such substitutions shall be periodically updated by the respective departments and submitted to the P&AR Department for prior approval by the Competent Authority.

E. The system of filing of Affidavit in Court Cases shall, however, continue until the relevant laws/ rules in this regard are amended.

By order of the Governor,

Sd/-Sanjay Mitra
Chief Secretary to the Government of West Bengal

ANNEXURE – I

ILLUSTRATIVE LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS AND OTHERS

Sl. No.Name of ServicesName of the Department
1Documents required for admission of students in Primary, Secondary and Higher Secondary level.School Education Department
2Documents required for Migration Certificate in Secondary and Higher Secondary level.School Education Department
3Documents required for correction of Certificate/ Mark Sheet/ Admit Card at Secondary and Higher Secondary level.School Education Department
4Documents required for issuance of duplicate Certificate/Mark Sheet/Admit Card at Secondary and Higher Secondary level.School Education Department
5Documents required to be submitted with the application by candidates for competitive recruitment examination of teaching and non­teaching staff of schools conducted by West Bengal School Service Commission/ West Bengal Board of Primary Education/ District Primary School Council.School Education Department
6Documents required for Educational Qualification, Birth Certificate, Death Certificate, Residential Proof and Identity proof at the time of appointment to the office of K.I.TUrban Development Department
7Documents required during transfer of Property, Land, Flat etc. of K.I.T e.g Identity Proof, Residential Proof, Death Certificate, Legal Heir Certificate, Succession CertificateUrban Development Department
8Documents required to be submitted with the application for jobs/ engagement of workers/ helpers in Anganwari CentresDepartment of Women and Child Development & Social Welfare
9Proof of address for application for new registrationTransport Department
10Proof of address for application for change of addressTransport Department
11Proof of address for application for Driving LicenceTransport Department
12Copy of Pan Card (while applying for registration and transfer of ownership)Transport Department
13Copy of Trade Licence (while applying for trade certificates)Transport Department
14Copy of IT clearance certificate (while applying for trade certificates)Transport Department
15Copies of Title deed, Site Plan, Sanctioned building Plan, along with Form-A under WB Apartment Ownership Act, 1972Housing department
16Copies of Title deed along with Form-C under WB Apartment Ownership Act, 1972Housing department
17Copy of document on Ownership of the land for permission for timber-harvesting in non­forest areas.Forest Department
18Documents to be submitted with the application for issuance of Birth CertificateMunicipal Affairs Department
19Documents to be submitted with the application for issuance of Death CertificateMunicipal Affairs Department
20Documents to be submitted with the application for issuance of Cremation Certificate at Burning GhatMunicipal Affairs Department
21Documents to be submitted with the application for issuance of Trade LicenceMunicipal Affairs Department
22Documents to be submitted with the application for correction of records for Birth and DeathMunicipal Affairs Department

ANNEXURE – II

LIST OF ACTIVITIES FOR WHICH SELF-DECLARATION IS ALLOWED DISPENSING WITH THE REQUIREMENT OF AFFIDAVIT

Sl. No.Name of ServicesName of the Department
1Issuance of duplicate Certificate/ Marksheet/ Admit Card at Secondary/ Higher Secondary level.School Education Department
2Submission on information regarding family income in case of Scholarship Schemes.Minority Affairs & Madrasha Education Department
3Submission of application praying for becoming a member of Apartment Owner’s Association or a registered Institutional Body or Co-Operative Housing Society.Urban Development Department
4Submission of information on income to categorise the intending allottees of Apartments/ Flats under HIG/ MIG/ LIG categories for KMDA & WBHBUrban Development Department
5Submission of information on possession of land, flat etc within Kolkata Metropolitan Area.Urban Development Department
6Notarised affidavit submitted to GM, DIC by the applicant for incentive.Micro, Small, and Medium Enterprises & Textiles Department
7Agreement bond submitted to GM, DIC by the applicant for disbursement of incentive under WBIS 2013.Micro, Small, and Medium Enterprises & Textiles Department
8Certificate from Bank/ Financial Institution submitted to GM, DIC by the applicant for interest subsidy on term loan, provided online bank Statement/ Certificate are availableMicro, Small, and Medium Enterprises & Textiles Department
9Certificate of the Chartered Accountant submitted to GM, DIC by the applicant for capital investment subsidyMicro, Small, and Medium Enterprises & Textiles Department
10Notarised Affidavit in respect of SL. Nos. 13 and 14 of Annexure-A of the application form for recognition as approved Tour Operator/ Travel AgentTourism Department
11Receiving documents from different organizations, clubs etc. while granting financial assistance to them.Sports Department
12Receiving applications from meritorious sports persons for inclusion of their names in the exempted category of 100 Point Roster of appointment.Sports Department
13Affidavit filed before an Executive Magistrate/ Judicial Magistrate for becoming member of Housing Co-operative societiesCo-operation Department
14Granting N.O.C to the Complex Project.Fire & Emergency Services
15Granting permission for erection of temporary structures of large sizeDo
16.Affidavits in support of legal heirship in prayers for transfer of lease rights in respect of flats, plots of land.Housing Department
17Affidavits in support of eligibility criterion of not having any WBHB flat in earlier occasionHousing Department
18Application for duplicate registration certificate, tax token, driving licence and permit.Housing Department
19Application for Input Distribution scheme for Fishermen and farmersSunderban Affairs Department
20Permission for conversion of wheat into Atta by Flour Mill/ Chakki MillFood & Supplies Department

ANNEXURE – III

LIST OF ACTIVITIES FOR WHICH SELF-ATTESTATION/ SELF DECLARATION IS ALLOWED DISPENSING WITH ATTESTATION BY GAZETTED OFFICERS/ REQUIREMENT OF AFFIDAVIT

Sl. No.Name of ServicesName of the Department
1Documents required for Refundable advance/ Non-Refundable advance/ Final withdrawal from GPFFinance Department
2Documents relating to Legal heir(s) in case of family pension/ Group Insurance/ Death Gratuity/ Leave encashment due to death of the employee in case nomination has not been done. Non-marriage certificate/ Non-employment certificate for grant of family pension due to death of the employee.Finance Department
3Life Certificate for pensioners/ Family pensioners to be submitted before Pension Disbursing Authority/ Branch Manager of pension disbursing Bank. Certificate/ Bond for drawal of pension arrears.Finance Department
4Documents required in case of loss of original vouchers in connection with reimbursement of admissible medical expenses.               Finance Department
5Appointment on Compassionate ground: Information regarding monthly income from moveable/ immoveable properties of the dependants. No-objection Certificate by other eligible dependants for appointment of one dependant. Undertaking by the applicant dependant as to maintenance of other family members.Finance Department

Sd/- H.K. Dwivedi
Principal Secretary, Finance Department

No. 1275-PAR dated 13.11.2014, Source


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