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Replacement of Affidavit and Attestation by Gazetted Officers

‘Affidavit’ and ‘Attestation’ by Gazetted Officers and others shall be substituted by Self Declaration and Self -Attestation respectively with effect from 1st December, 2014.

Published in PAR

GOVERNMENT OF WEST BENGAL
Personnel & Administrative Reforms Department
(Administrative Reforms Cell)
‘NABANNA’
325, Sarat chatterjee Road
Howrah-711102

Memo No. 1275/PAR(AR)/O/3M-23/2014 dated 13th November, 2014

ORDER

The adoption of the provisions of “self- attestation” in lieu of “attestation by gazetted officers and others” and “self-declaration” in lieu of “affidavit” has been under consideration of the state government for some time.

2. After careful consideration, the Governor is pleased to order adoption of “self-attestation” and “self-declaration” in the following manner:

A. Relating to replacement of Attestation by Gazetted officers & Others:

Presently, applicants seeking admission in educational institutions, employment in government departments and certificates, licences, services etc from any Authority, are required to submit the copies of documents, credentials etc attested by the gazetted officers and others. Henceforth, attestation by gazetted officers and others shall be replaced by self- attestation in the following manner.

i) The departments which have already identified the activities for which “Self-Attestation” shall be allowed in lieu of “Attestation by Gazetted Officers & others”, as mentioned in Annexure-I , shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.

ii) The departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.

B. Relating to replacement of Affidavit:

Henceforth, “Affidavits” shall be replaced by “Self-Declarations” in the following manner.

i) The departments which have already identified the activities for which ‘Affidavits’ may be replaced by ‘Self-Declaration’, mentioned in Annexure-II , shall issue suitable administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.

ii) The Departments shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.

C. Relating to Replacement of ‘Affidavit’ and ‘Attestation by Gazetted Officers’ in respect of certain entilements of the State Government employees:

In the existing system, state government employees are required to submit affidavits/ attested copies of documents for getting their entitlements e.g., GPF, Medical Benefits under W.B Health Scheme, Pension etc. Henceforth, ‘Affidavit’ and ‘Attestation’ by Gazetted Officers and others shall be substituted by Self Declaration and Self -Attestation respectively in respect of the entitlements mentioned in Annexure-III in the following manner.

i) The Finance Department shall issue administrative orders in this regard by 30th November, 2014 and arrange for wide and adequate publicity.

ii) The Finance Department shall modify their existing procedures & forms incorporating therein the Self- Declaration Format, mentioned in Annexure-IV, within 30th November, 2014, so that the dispensation becomes fully operational positively within 1st December, 2014.

D. The substitution of ‘Affidavit’ and ‘Attestation’ by ‘Self-Declaration’ and ‘Self-Attestation’ respectively, shall be a continuous process in public interest. The list of activities for such substitutions shall be periodically updated by the respective departments and submitted to the P&AR Department for prior approval by the Competent Authority.

E. The system of filing of Affidavit in Court Cases shall, however, continue until the relevant laws/ rules in this regard are amended.

By order of the Governor,

Sd/-Sanjay Mitra
Chief Secretary to the Government of West Bengal

No. 1275/PAR dated 13.11.2014 with Annexure, Source