State Government has constituted a Committee for revising the format of Service Book for the purpose of development of e-Service Book in IFMS-HRMS.
Service Book
A service book must be maintained for every full time Govt. employee. Head of the Office is responsible to open service book in duplicate immediately after the joining of an employee.
Send Service Book before 8 Months of Retirement
Send the Service Books (in complete shape) of employees, teaching staff and non-teaching staff who will be retiring before 8 (eight) months prior to date of retirement.
Introduction of “e-Services for Employees” (ESE)
“e-Services for Employees” has been introduced iin HRMS module of IFMS. Following services are offered: Update personal information, Generate pay slips, GPF Contributions etc.
Suppression of Higher Qualification in Government Service
Written explanation from the erring employee would be obtained and if the reply is found satisfactory, the appointing authority may record such qualification in the service book.
Inclusion of Qualification of Group D Staff in Service Book
All concerned are requested to include higher educational qualification in the Service Book of qualified Gr. D staffs after verification of original documents issued by the competent authorities.
Compulsory recording of GIS subscriptions in the Service Book
GIS-subscriptions of the State Govt Employees are properly recorded in their Service Books and these records are verified positively by the respective Accounts Officers/Drawing & Disbursing Officers from time to time.
Change in Date of Birth
Prayer for change in date of birth in respect of the Govt. Employees, will not be entertained, if the said prayer is not made in within the period of five years from the date of joining in the Government Service.
Service Book – Opening, Writing, Verification
Employee shall submit the duplicate service book every year for verification. After necessary entry the same will be returned to the employee. This copy may also be treated as original.
Change of Surname Procedure
The execution of the deed should be followed by publication of the change in a daily local news paper as well as in the Calcutta Gazette, the publication being undertaken by the Government servant at his /her expenses.