Government Rules regarding Tender formalities/ e-Tender Procedure/ Technical Evaluation/ Financial Bid Opening/ Acceptance of Lowest Bidder/ Letter of Indent etc.
- Performance Security/ Security Deposit reduced to 3%
It is decided that the performance security for all existing contracts or the contracts which will be entered into within 31.12.2021 shall be reduced to 3% from the existing 10%.
- Acceptance of Tender by Requisitioning Departments for projects executed by PWD
Requisitioning departments to decide the acceptance of tender or decision of re-tendering and other related issues, once tenders are finalised by PWD Engineering Officers since administrative approval and financial sanction for the project/ scheme is originally accorded by the Department concerned.
- Emergency Procurement related to COVID19 Operation
Procurement may be undertaken under Rule 47(14) of West Bengal Financial Rules from more than one source simultaneously if the entire quantity required is not available or not immediately available from one source. Such procurement may be made at different rates, if unavoidable.
- West Bengal Form No. 2911 (Standard Bid Document)
A revised West Bengal Form No. 2911, is introduced with immediate effect for use in the tenders for works of value upto Rs. 25 crore.
- Advance Planning for Making Expenditure in Next FY
To ensure timely execution of different works an advance planning by the Departments is essential. The last quarter of a FY can be utilized for preparatory works including floating of tenders so that work orders can be issued in the first week of April of the next FY.
- Revised Norms of Tender Acceptance on 2nd/ Subsequent Call
Departments having delegated financial power for according administrative approval up to Rs. 20 crores, tenders with less than 3 bidders can be accepted by the HoD up to Rs. 10 crores.
- Role of Departmental Tender Committee
The Departmental Tender Committee shall be responsible for evaluation and recommendation of tender related works including but not limited to the following:
- Splitting of Works/ Increase in Scope of Work during Execution
After finalisation of the tender process, the scope of work should not be increased during period of execution. No additional/ supplementary/ substitute items should be considered.
- Additional Performance Security when Bid is 80% or Less
Additional Performance Security when the bid rate is 80% or less of the Estimate put to tender and no increase in scope of work of projects during execution phase.
- Instant Release of EMD for Unsuccessful Bidders
To prevent unnecessary blocking of earnest money of the unsuccessful bidders, the bid evaluation committee shall carry out the financial evaluation of the tender just after financial bid opening (selection of L1 bidder) and all the unsuccessful bids shall be “REJECTED”.