Splitting of Project into Specialized Component Works for Separate Tenders

To facilitate timely execution of projects with specialized component works, splitting of projects into the following component works and invitation of separate tender for each such component work is hereby allowed.

Government of West Bengal
Finance Department
Audit Branch (Group T)
(53986)

No. 465-F(Y) Dated, 7th February, 2022

MEMORANDUM

Sub: Splitting of project into specialized component works for inviting separate tenders

Splitting of works, in general and under normal circumstances, is not allowed as per Rule 102 of WBFR. However, vide this Department Memorandum No. 4609-F(Y) dated 18.07.2018, splitting of works was allowed to be done under exceptional circumstances after taking express approval of the Administrative Department, subject to the following conditions:

i. Such splitting of works shall not be resorted to unless it is unavoidable.

ii. The purpose of splitting shall, under no circumstances, be evading the provisions of e-tender and/or the limit of financial power of the sanctioning authority.

iii. After finalization of tender, scope of work should not be increased during the period of execution, especially where the accepted bid rate is less than the estimated amount put to tender, to allow expenditure up to the administrative approval amount.

iv. No additional/ supplementary/ substitute items should be considered beyond the already approved scope of work and estimate. However, routine and minor deviations, as permissible under PWD Code and WBFR, may be considered with the approval of the competent authority if the same are absolutely essential for execution of work as per the already approved plan and design.

Whereas it has since been observed that some component works, owing to their specialized nature, are required to be split for projects having such component work and obtaining permission from the Administrative Department in such cases by the executing department/ agency hampers the timely execution of the projects.

With a view to facilitate timely execution of projects with specialized component works, splitting of projects into the following component works and invitation of separate tender for each such component work is hereby allowed in relaxation of Rule 102 of WBFR:

Civil Works:

Sl. No.Name of the Component WorkItems to be included in the component work
1.Structural work & Acoustic WorkAll works related to construction of structure of building and internal finishing works including sanitary & plumbing works, outside plinth protection and drain, boundary wall etc. & All works related to special acoustic work within the building specially for auditorium, Lectures Flail, Seminar Flail etc.
2.Fire Protection WorkAll works related to Fire Fighting except Fire Detection Safety as considered in the project as per National Building Code 2016.
3.Setting Up of Modular OTAll works related to setting up of modular OT of Super Speciality Hospitals.
4.STPall the works related to construction of Sewerage Treatment Plant for disposal of sewerage.

Electrical/ IT Works:

Sl. No.Name of the Component WorkItems to be included in the component work
1.Internal Electrical Installation Work & External Electrical WorksAll electrical distribution wiring including Electrical Distribution System inside the building providing power to the end utilities from main panel of the building along with supply and fixing of fixtures and fittings. Provision for Main Building Panel may be excluded if there is provision for Sub Station in the External Electrical Works. LC Installation must be included with it, all those are included in the project & SITC of Sub-Station equipment including their interconnections, interconnections between sub-station and building panels and all utilities in the premises, compound illumination, all the electrical work that is required for SITC of Lift, DG Set, UPS etc. and all others utilities included in the project except Internal Electrical Installation, all those are included in the project.
2.SITC of LIFTSITC of all the lifts included in the project excluding the requisite electrical installation work.
3.SITC of DG SetSITC of all the DG Sets included in the project excluding the requisite electrical installation work and foundation work.
4.SITC of UPS & SITC of IT Infrastructure SystemSITC of all the UPS included in the project excluding the requisite electrical installation work & All the IT infrastructure related system included in the project like Data, Voice, Wi-fi Networking & communication System, related Audio & Video system, CCTV surveillance system etc. including the requisite electrical power distribution system for it.
5.SITC of Central Air- Conditioning System & SITC of Unitary AC SystemAll the Central Air-Conditioning System including VRF & other duplicate systems that requires major installation work excluding the requisite electrical work & SITC of all the Unitary RAC included in the project except the requisite Electrical Work.
6.SITC of Stage Lighting and Sound System & Building Management System & Solar Power PlantSITC of all the Stage Lighting System and sound system included in the project except the requisite electrical work & SITC of all the components & accessories of BMS as considered in the project except the requisite electrical work & SITC of all the components & accessories of SPP as considered in the project except the requisite electrical work.
7.Fire Detection systemSITC of all the components & accessories of FDS as considered in the project except the requisite electrical work.

Order for splitting of work shall be issued by the executing Department after due diligence.

In case of Deposit Works, splitting of work will be decided by the executing department/ administrative department of the executing agency and not by the administrative department issuing Administrative Approval and Financial Sanction.

Administrative Department/ Executing Department must be cautious in fixing up of defect liability for the works after completion and accordingly terms and conditions should be incorporated in the tenders.

In case of small work, different works of small volume may be amalgamated for convenience.

This order issues in supersession of this Department Memorandum No. 4609-F(Y) dated 18.07.2018 and shall take immediate effect.

Principal Secretary to the
Government of West Bengal

No. 465-F dated 07.02.2022, Source