Discontinue Reports/ Registers at Treasuries/PAOs
Finance, IFMS , Pay & Accounts , Treasury
Government of West Bengal
Finance Department
Audit Branch
No. 5801-F(Y) Date: 14/09/2017
MEMORANDUM
After introduction of IFMS, certain Reports/ Registers maintained in the Treasuries/ Pay and Accounts Offices as per provisions of the WBTR 2005 have become redundant while some others are no longer required to be maintained in physical form as Centralised Treasury System (CTS) generated soft-copies are adequately catering to the need of preservation of such data. The Government of West Bengal has been actively considering since some time past the issue of synchronising the Treasury Reports/ Registers in this changed scenario to minimise the usage of papers in Treasuries/PAOs.
After careful consideration, the Governor is now pleased to discontinue the maintenance of the Reports/ Registers completely as mentioned herein at List “A” and to discontinue the maintenance of physical form of the Reports/ Registers as mentioned herein at List “B” while system generated reports of the same will continue to be maintained in the CTS module of IFMS.
List “A”: The following Reports/Registers in the Treasuries/PAOs are hereby discontinued completely:
| Existing Reports/ Registers as per WBTR 2005 | Description |
| Annexure – A | Register for bills received and passed |
| Annexure – A1 | Register for bills passed |
| Annexure – A2 | Register of Objection Bill |
| Annexure -D | Retrenchment Slip |
| Annexure -E | Cheque Memo |
| Annexure -F | Register showing the distribution of bills among Cheque Writers |
| Annexure -H | Note Book showing the distribution of cheque forms among cheque writers |
| Annexure -K | Token Register |
| Annexure -L | Token Census Register |
| Annexure -S | Note book of ATO Cheque |
| Annexure – T | Intimation to the DDO for issue of Fresh Cheque in lieu of Time-expired/Lost Cheque |
| Cash Book | Register of daily Receipts and Payments at the Treasury ‘ |
| Appendix 15, Part-B, Annexure – III | Consolidated Pension Bill-cum-Cheque Slips |
| Index Register for PPOs | Index Register for PPOs |
List “B”: The following Reports/ registers are available in CTS module of IFMS on real time basis. Hence maintenance of such Reports/Registers in physical form in the Treasuries/PAOs is hereby discontinued.
| Existing Reports/Registers as per WBTR 2005 | Description |
| Annexure – G | Register of Cheques Drawn |
| Annexure – J | Register of Cheque Delivered |
| Annexure – U | Statement of issue of Fresh Cheque in lieu of Time- expired/Lost Cheque |
| Allotment Register | Register of DDO wise allotment received and consumption |
| R.B.D. Register | Register of daily Bank Scrolls |
| Annexure – D | Bank wise Category wise Pension Payment Register |
This order issues in the interest of public service and shall take effect from 01.10.2017.
Sd/- H.K. Dwivedi, IAS
Principal Secretary to the
Government of West Bengal