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Functionality for according “Advance Administrative Approval”

Finance

Government of West Bengal
Finance Department
Audit Branch

Memo. No. 1159-F(Y) Date: 06th March, 2020

Sub: Functionality for according “Advance Administrative Approval” in AAFS Module of IFMS for projects to be taken up in next financial year

It has been observed that the major expenditure related with Development Schemes is incurred during the last two quarters of the Financial Year. Traditionally first quarter is utilized for planning, identification of schemes, preparation of Detailed Project Reports, according Administrative Approval and completing tender formalities. By the time pre-project formalities are completed, the monsoon sets in making it difficult to start the work till September/ October leading to actual expenditure in the last two quarters only.

2. To ensure timely execution of different works an advance planning by the Departments is essential (Ref. Memo No. 222-F(Y) Dated 10th January, 2018). The Departments more or less have a fair idea of their possible allocation in next Financial Year. Therefore, the last quarter of a Financial Year can be utilized for preparatory works, Administrative Approval and Financial Sanctions (except release of funds) and floating of tenders/ issuance of work order, so that work can be grounded in the first week of April of the next Financial Year. However, release of fund can only be done after getting release of next year Budget by the Finance Department i.e. after 1st April.

3. In view of the above the Governor is pleased to introduce a facility in AAFS Module of IFMS for according Advance Administrative Approval, so that departments may accord Advance Administrative Approval in this Financial Year, of a project to be taken up in Next Financial Year, within the limits of a certain percentage of Indicative Budget (Normally “Published Budget” of the current financial year shall be considered as the “Indicative Budget” for “Next Financial Year”) as mentioned in Annexure I.

4. In partial modification of Memo. No. 308-F(Y) dated 17.1.2020, the “Limit of Phasing” for all future financial years shall be restricted to hundred percent of Indicative Budget of the future financial years.

5. However no new works and procurement projects shall be taken in AAFS module for the Financial Year 2019-20.

Sd/- H.K. Dwivedi
Additional Chief Secretary to the
Government of West Bengal

Annexure I

Sl.No. Department Percentage of Indicative Budget allowed for Advance Administrative Approval Multiplying Factors for Advance Administrative Approval in AAFS
1 Agricultural Marketing 20% 0.2
2 Agriculture 20% 0.2
3 Animal Resources Development 20% 0.2
4 Backward Classes Welfare 20% 0.2
5 Consumer Affairs 20% 0.2
6 Cooperation 20% 0.2
7 Correctional Administration 20% 0.2
8 Disaster Management and Civil Defense 20% 0.2
9 Environment 20% 0.2
10 Finance 20% 0.2
11 Fire & Emergency Services 20% 0.2
12 Fisheries 40% 0.4
13 Food & Supplies 20% 0.2
14 Food Processing Industries and Horticulture 30% 0.3
15 Forests 20% 0.2
16 Governor’s Secretariat 40% 0.4
17 Health & Family Welfare 30% 0.3
18 Higher Education 20% 0.2
19 Home and Hill Affairs 30% 0.3
20 Housing 40% 0.4
21 Industry Commerce and Enterprises 20% 0.2
22 Information & Cultural Affairs 20% 0.2
23 Information Technology & Electronics 20% 0.2
24 Irrigation & Waterways 40% 0.4
25 Judicial 20% 0.2
26 Labour 20% 0.2
27 Land & Land Reforms and Refugee Relief & Rehabilitation 40% 0.4
28 Legislative Assembly Secretariat 20% 0.2
29 Mass Education Extension & Library Services 10% 0.1
30 Micro, Small & Medium Enterprises and Textiles 20% 0.2
31 Minority Affairs & Madrasah Education 20% 0.2
32 North Bengal Development 20% 0.2
33 Panchayats & Rural Development 40% 0.4
34 Paschimanchal Unnayan Affairs 20% 0.2
35 Personnel & Administrative Reforms 20% 0.2
36 Planning & Statistics 10% 0.1
37 Power & Non Conventional Energy Sources 25% 0.2
38 Public Health Engineering 40% 0.4
39 Public Works 40% 0.4
40 School Education 40% 0.4
41 Science & Technology and Bio-Technology 20% 0.2
42 Self-Help Group & Self-Employment 20% 0.2
43 Sunderban Affairs 40% 0.4
44 Technical Education, Training & Skill Development 20% 0.2
45 Tourism 20% 0.2
46 Transport 20% 0.2
47 Tribal Development 20% 0.2
48 Urban Development and Municipal Affairs 40% 0.4
49 Water Resources Investigation & Development 40% 0.4
50 Women & Child Development and Social Welfare 40% 0.4
51 Youth Services and Sports 20% 0.2

No. 1159-F dated 06.03.2020, Source

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