Functionality for according “Advance Administrative Approval”

Government of West Bengal
Finance Department
Audit Branch

Memo. No. 1159-F(Y) Date: 06th March, 2020

Sub: Functionality for according “Advance Administrative Approval” in AAFS Module of IFMS for projects to be taken up in next financial year

It has been observed that the major expenditure related with Development Schemes is incurred during the last two quarters of the Financial Year. Traditionally first quarter is utilized for planning, identification of schemes, preparation of Detailed Project Reports, according Administrative Approval and completing tender formalities. By the time pre-project formalities are completed, the monsoon sets in making it difficult to start the work till September/ October leading to actual expenditure in the last two quarters only.

2. To ensure timely execution of different works an advance planning by the Departments is essential (Ref. Memo No. 222-F(Y) Dated 10th January, 2018). The Departments more or less have a fair idea of their possible allocation in next Financial Year. Therefore, the last quarter of a Financial Year can be utilized for preparatory works, Administrative Approval and Financial Sanctions (except release of funds) and floating of tenders/ issuance of work order, so that work can be grounded in the first week of April of the next Financial Year. However, release of fund can only be done after getting release of next year Budget by the Finance Department i.e. after 1st April.

3. In view of the above the Governor is pleased to introduce a facility in AAFS Module of IFMS for according Advance Administrative Approval, so that departments may accord Advance Administrative Approval in this Financial Year, of a project to be taken up in Next Financial Year, within the limits of a certain percentage of Indicative Budget (Normally “Published Budget” of the current financial year shall be considered as the “Indicative Budget” for “Next Financial Year”) as mentioned in Annexure I.

4. In partial modification of Memo. No. 308-F(Y) dated 17.1.2020, the “Limit of Phasing” for all future financial years shall be restricted to hundred percent of Indicative Budget of the future financial years.

5. However no new works and procurement projects shall be taken in AAFS module for the Financial Year 2019-20.

Sd/- H.K. Dwivedi
Additional Chief Secretary to the
Government of West Bengal

Annexure I

Sl.No.DepartmentPercentage of Indicative Budget allowed for Advance Administrative ApprovalMultiplying Factors for Advance Administrative Approval in AAFS
1Agricultural Marketing20%0.2
3Animal Resources Development20%0.2
4Backward Classes Welfare20%0.2
5Consumer Affairs20%0.2
7Correctional Administration20%0.2
8Disaster Management and Civil Defense20%0.2
11Fire & Emergency Services20%0.2
13Food & Supplies20%0.2
14Food Processing Industries and Horticulture30%0.3
16Governor’s Secretariat40%0.4
17Health & Family Welfare30%0.3
18Higher Education20%0.2
19Home and Hill Affairs30%0.3
21Industry Commerce and Enterprises20%0.2
22Information & Cultural Affairs20%0.2
23Information Technology & Electronics20%0.2
24Irrigation & Waterways40%0.4
27Land & Land Reforms and Refugee Relief & Rehabilitation40%0.4
28Legislative Assembly Secretariat20%0.2
29Mass Education Extension & Library Services10%0.1
30Micro, Small & Medium Enterprises and Textiles20%0.2
31Minority Affairs & Madrasah Education20%0.2
32North Bengal Development20%0.2
33Panchayats & Rural Development40%0.4
34Paschimanchal Unnayan Affairs20%0.2
35Personnel & Administrative Reforms20%0.2
36Planning & Statistics10%0.1
37Power & Non Conventional Energy Sources25%0.2
38Public Health Engineering40%0.4
39Public Works40%0.4
40School Education40%0.4
41Science & Technology and Bio-Technology20%0.2
42Self-Help Group & Self-Employment20%0.2
43Sunderban Affairs40%0.4
44Technical Education, Training & Skill Development20%0.2
47Tribal Development20%0.2
48Urban Development and Municipal Affairs40%0.4
49Water Resources Investigation & Development40%0.4
50Women & Child Development and Social Welfare40%0.4
51Youth Services and Sports20%0.2

No. 1159-F dated 06.03.2020, Source

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