Government Rules regarding Tender formalities/ e-Tender Procedure/ Technical Evaluation/ Financial Bid Opening/ Acceptance of Lowest Bidder/ Letter of Indent etc.
To ensure timely execution of different works an advance planning by the Departments is essential. The last quarter of a FY can be utilized for preparatory works including floating of tenders so that work orders can be issued in the first week of April of the next FY.
Departments having delegated financial power for according administrative approval up to Rs. 20 crores, tenders with less than 3 bidders can be accepted by the HoD up to Rs. 10 crores.
The Departmental Tender Committee shall be responsible for evaluation and recommendation of tender related works including but not limited to the following:
After finalisation of the tender process, the scope of work should not be increased during period of execution. No additional/ supplementary/ substitute items should be considered.
Additional Performance Security when the bid rate is 80% or less of the Estimate put to tender and no increase in scope of work of projects during execution phase.
To prevent unnecessary blocking of earnest money of the unsuccessful bidders, the bid evaluation committee shall carry out the financial evaluation of the tender just after financial bid opening (selection of L1 bidder) and all the unsuccessful bids shall be REJECTED.
Maximum financial powers for sanctioning any extra item or items, substituted item or items, and deviation in quantity or quantities at a time or one or two of it.
Deviation in quantities of individual item up to +10% of agreement quantities will not need any prior approval of technical sanction authority and sanction of deviations is not required.
Applicability of West Bengal Financial Rules for all Procurements and Works in all parastatals incl. procurements and works funded from their own source of fund.
Financial limit for technical vetting of any scheme for Sub-Assistant Engineers, Assistant Engineers, Executive Engineers and Superintendent Engineers will remain unchanged.