Government Rules regarding Tender formalities/ e-Tender Procedure/ Technical Evaluation/ Financial Bid Opening/ Acceptance of Lowest Bidder/ Letter of Indent etc.
Governor is further pleased to direct that a Bid Evaluation Committee (BEC) be constituted under Superintending Engineers who are the tender inviting authorities for all works beyond the tender accepting power of Executive Engineers.
After finalisation of the tender process, the scope of work should not be increased during period of execution. No additional/ supplementary/ substitute items should be considered.
Works/ Schemes/ Projects/ Procurements, which have been split to avoid the approval of the appropriate authorities and/or laid down tender norms, no payment should be released before the examination of the same by the Finance Department.
Financial power of the Heads of the Administrative Departments towards acceptance of tenders with less than 3 qualified bidders in 2nd or subsequent calls will be Rs. 10 crore.
There should normally be no post tender negotiations. If at all negotiations are warranted under exceptional circumstances, then it can be with L1, (Lowest tenderer) only.
It is felt necessary to prescribe the re-tender procedure and number of times it may be resorted to in case of the number of qualified bidders falling below three.
To prevent unnecessary blocking of earnest money of the unsuccessful bidders, the bid evaluation committee shall carry out the financial evaluation of the tender just after financial bid opening (selection of L1 bidder) and all the unsuccessful bids shall be REJECTED.
The reserve price approved by the Departmental will be kept confidential in sealed packet under custody of the officer in charge of the tender/auction, till opening of the financial bids.
Deduction of tax at source from the payment made to the Supplier of taxable goods or Services or both where the total value of such supply, under a contract, exceeding to Rs. 2,50,000/- only.
All Executive Engineers are instructed to submit a certificate as per Format enclosed before issuance of Letter of Acceptance (LOA)/ Work Order to the Chief Engineers of the Zone.