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Payment of Salary to Staff of Colleges through e-Pradan

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Government of West Bengal
Education Directorate
Bikash Bhavan, Salt Lake, Kolkata-91

No. ED-591/2016 Dated, Kolkata, the 12th April, 2016.

From: The Director of Public Instructions West Bengal, Bikash Bhavn,
Salt Lake, Kol. – 91

To: The Principal/ Teacher in charge of Government-aided colleges West Bengal

Sub: Modalities for payment of salary to the teachers and non-teaching staff of govt.- aided colleges through e-Pradan of IFMS.

In pursuance of G.O. No. 8531-F(Y) dt. 18.12.2015, a meeting has been held on 1st April, 2016 at Bikash Bhavan Conference Room to discuss modalities for payment of salary to the teachers and non-teaching staff of non govt. aided colleges through e-Pradan of IFMS.

Accordingly the following steps will be taken for smooth implementation of HRMS in all colleges (Govt./govt. aided):-

i) Pay will be drawn through HRMS w.e.f. 1st July, 2016;

ii) In Govt. aided colleges, where Principal acts as DDO of his/ her college, Pay bill will be drawn by the Principal through HRMS. Data entry will be done by respective colleges in the format prescribed by the Finance Department (enclosed);

iii) Form for HRMS will be slightly different from the form used in Govt. offices/ colleges;

iv) In Govt.-aided colleges, where BDO/ SDO acts as DDO of the college, Pay Bill be drawn by the BDO/ SDO through HRMS. Data entry will be done by respective colleges in the format prescribed by the Finance Department. Soft copies of HRMS will be submitted by Govt.-aided colleges to the respective BDO/SDO by 15th May, 2016;

v) Govt.-aided colleges will submit claim for allotment of funds towards pay packet to DPI in three phases, viz, (1) for April-July, 2016, (2) for August – December, 2016 and (3) for January – March, 2017. Such pay packet claim for instalments will be submitted to the concerned Jt. DPI (Pay Packet) by 10th April, 2016, 10th August, 2016 & 10th January, 2017 respectively by the said Govt.-aided colleges;

vi) The Govt.-aided colleges of Coochbear, Jalpaiguri, Darjeeling (excluding GTA), Uttar Dinajpur & Dakshin Dinajpur districts will submit claim for pay packet to the DREO, Jalpaiguri instead of Jt. DPI in Bikash Bhavan;

vii) Colleges will draw pay bill through HRMS on receipt of allotment from Jt. DPI/ DREO as the case may be. Colleges shall not be allowed to release pay & allowances from their own fund, under any circumstances;

viii) Declarations regarding HRA of teaching and non-teaching employees are to be submitted by respective colleges only once a year i.e. along with the pay packet claim of August-December, 2016;

ix) In case of any confusion regarding data entry & drawal of pay bill under HRMS, the concerned Treasury Officer of the district/ sub-division may be consulted by the Principal/ TIC of the Govt.-aided college.

x) After completion of data entry in the prescribed HRMS format, the college authority shall obtain approval from the link Treasury Officer of the concerned Treasury;

xi) Each teaching & non-teaching employee shall open zero (0) balance bank account and inform bank account details to the college authority immediately;

xii) The teachers & non-teaching staff of Govt. aided colleges will get salary through e-Pradan of IFMS, which will be credited directly to their respective salary bank accounts.

He is hereby requested to follow the schedule and modalities for payment of salary to the teachers and non-teaching staff of Govt.-aided colleges through e-Pradan of IFMS w.e.f. 1st July, 2016, without fail.

Director of Public Instruction

No. ED-591 dated 12.04.2016