Tender

Government Rules regarding Tender formalities/ e-Tender Procedure/ Technical Evaluation/ Financial Bid Opening/ Acceptance of Lowest Bidder/ Letter of Indent etc.

Revised Norms of Tender Acceptance on 2nd/ Subsequent Call

Finance

Departments having delegated financial power for according administrative approval up to Rs. 20 crores, tenders with less than 3 bidders can be accepted by the HoD up to Rs. 10 crores.

Role of Departmental Tender Committee

Finance

The Departmental Tender Committee shall be responsible for evaluation and recommendation of tender related works including but not limited to the following:

Splitting of Works/ Increase in Scope of Work during Execution

Finance

After finalisation of the tender process, the scope of work should not be increased during period of execution. No additional/ supplementary/ substitute items should be considered.

Additional Performance Security when Bid is 80% or Less

Finance

Additional Performance Security when the bid rate is 80% or less of the Estimate put to tender and no increase in scope of work of projects during execution phase.

Instant Release of EMD for Unsuccessful Bidders

Public Works

To prevent unnecessary blocking of earnest money of the unsuccessful bidders, the bid evaluation committee shall carry out the financial evaluation of the tender just after financial bid opening (selection of L1 bidder) and all the unsuccessful bids shall be REJECTED.

Financial Power for Sanctioning any Extra Item, Deviation in Quantity

Public Works

Maximum financial powers for sanctioning any extra item or items, substituted item or items, and deviation in quantity or quantities at a time or one or two of it.

Sanction of In-lieu Item and Excess Quantity

Public Works

Deviation in quantities of individual item up to +10% of agreement quantities will not need any prior approval of technical sanction authority and sanction of deviations is not required.

Applicability of WBFR for Procurements in Parastatals

Finance

Applicability of West Bengal Financial Rules for all Procurements and Works in all parastatals incl. procurements and works funded from their own source of fund.

Technical Vetting Power of the Engineers under Panchayat

Panchayats and Rural Development

Financial limit for technical vetting of any scheme for Sub-Assistant Engineers, Assistant Engineers, Executive Engineers and Superintendent Engineers will remain unchanged.

Amendment of Rule 47(9)(b) of WBFR due to Introduction of GST

Finance

Bidders shall submit copy of a) Valid PAN issued by the IT Deptt., Govt. of India b) Valid 15-digit Goods and Services Taxpayer Identification Number (GSTIN).

Extension of Last Date for Submission of Bids is not 2nd Call

Finance

Information on ‘Minimum period for submission of tender from the last date of publication’ should be furnished in Annexure-I of Memorandum No. 925-F(Y) dated 14.02.2017.

Provisions regarding Dynamic e-Auction Process in West Bengal

Finance

Starting Bid Price fixed by the Auction Inviting Authority is not confidential and shall be displayed at auction bid page against each item for information to the bidder.

Number of Authorised Officers for Evaluation/ Opening e-Tender

Finance

All Tender Committees are hereby advised to upload the e-tender document by using 3 or 4 members DSC by selecting either (a) 2 of 4 or (b) 2 of 3 out of the available options.

Rule 220 of PWD Code regarding Post-Tender Negotiation

Public Works

There should normally be no post tender negotiations. If at all negotiations are warranted under exceptional circumstances, then it can be with L1, (Lowest tenderer) only.

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