One major step to reform the prevailing TPDS system is to digitize the information of the Ration Card holders so that a complete Digitized Ration card database of the ration card holders may be constructed and made available online.
Published in Food & Supplies Tags: Ration Card
Government of West Bengal
Food and Supplies Department
11A, Mirza Ghalib Street, Kolkata-700 011
Memo No. 57-JS/FS/P/Sectt/IT-02/2013 Dated 3rd October, 2013
The Government of West Bengal has taken a number of steps to reform the prevailing TPDS system. One major step is to implement end to end computerization. The initial steps towards this end is to digitize the information of the Ration Card holders so that a complete Digitized Ration card database of the ration card holders may be constructed and made available online.
Ration Cards have been distributed by The Food & Supplies Department, West Bengal (hereinafter referred to as “the Department”). The number of ration cards/records is about 9.20 crore spread across state. Data Digitization of ration cards will be carried out for approximately 9.2 crores records spread out in 341 Blocks & 55 Rationing Areas, 67 Sub-Divisions, 19 districts, 3 Divisions of the state. Major activities involved shall be collection of information from existing records, data entry, validation of the data with National Population Register (NPR) or SECC Data, uploading of corrected data on relevant software/ platform/ application, submission of hard copy, online correction, etc during the project period.
The Food and Supplies Department has selected WIPRO Limited as agency for accomplishing the said activities.
ROLES AND RESPONSIBILITIES AT DISTRICT AND BLOCK/ MUNICIPALITY LEVEL:
1. Training of Block Level Supervisors: The Food and Supplies Department has completed training of the Block Level Supervisors engaged by WIPRO regarding use of the software/ devices and the method of operation.
2. Training of the Operators: The Block Level Supervisors will in turn train up the operators who will be deployed at FPS level. The Block Development Officers/ Competent authority of the concerned Municipality/ Municipal Corporation may kindly provide space for such training at Block/ Municipality level, if approached by WIPRO.
3. Publicity and mobilization: Apart for advertisements to be published in the news papers and radio (which will be done centrally by the Food and Supplies Department) the media plan is as follows:
a. One Flex containing the materials stated in the Annexure-I is to be arranged to be displayed at each Block Office, Municipality Office, at Office of the District Magistrate, Office of the Sub Divisional Officer, Office of the Sub-Divisional Controller of Food and Supplies, each Gram Panchayat Office and at each Municipality/ Municipal Corporation
b. Extensive arrangement is to be made for miking at each Gram Panchayat area covering the points mentioned in Annexure-I.
c. Fund for this purpose will be made available to the District Magistrates @ Rs. 300/- per flex and @ Rs. 1500/- for each Gram Panchayat/ Municipality.
4. Logistic Arrangement at FPS level: The MR Dealers should take necessary steps for arranging two power points of 5 AMP and for sitting or working space arrangement for the operators at each FPS.
5. Arrangement for crowd management: It is expected that during the initial days of the main round of digitization a substantial number of people may assemble at FPS for digitizing the ration card data. The process flow may not be optimum during some initial days. Police authority may be kept informed about the schedule so that necessary measures may be taken in case of necessity.
6. District Controller of Food and Supplies should ensure that all the ration shops remain open during all days excepting declared holidays and remain open during the scheduled hours.
7. Verification of the printouts of checklists: As stated in the para 7 of the scope of work, the printout of the check list of ration card holders provided by WIPRO Ltd at Block/ Municipal level is to be re-checked and verified under the supervision of the Block Development Officers/ Competent officials of Urban Local Bodies as the case may be. The check list is to be verified with the Dealers’ registers which are to be arranged by the concerned Inspectors of Food and Supplies Department. The discrepancies found in the spelling of “Name as in Ration Card” in the print out vis-a vis Dealers’ register should be corrected on the printout. Similarly the mistakes found in recording type of Ration Card, Ration Card No, Folio No, sex etc should be corrected. A separate print out will be provided for the cases where the matching of ration card could not be made with the NPR/SECC data. In such cases apart from verifying with the Dealers’ register the endeavor would be to find out the TIN of such persons from the draft list of SECC. The TIN so found is to be written manually on the printouts of checklists. This is particularly important because, as the ration card database so created will be matched with the SECC database for identifying the priority households for the purpose of implementing National Food Security Act, 2013.
Sd/- Joint Secretary
Food and Supplies Department
No. 57-JS dated 03.10.2013