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Procurement of Goods and Services through GeM

Finance

Government of West Bengal
Finance Department
Audit Branch

No. 3876-F(Y) Dated 14th June, 2018

MEMORANDUM

Sub: Procurement of Goods and Services through Government e-Marketplace (GeM)

Consequent upon abolition of DGS&D System, Government e-Marketplace (GeM) has been introduced by the Central Government which largely conforms to the transparent e-Procurement System.

2. Now, the Governor is pleased to accord in-principle approval to procure goods and services onboard GeM for voluntary purchase by Administrative Departments/ Government Offices/ Public Sector Undertakings/ Statutory Bodies/ Local Bodies, etc. under the administrative control of the State Government.

3. In order to procure goods and services through GeM, Buyer Registration is required by the respective organization on the GeM Portal (https://gem.gov.in). The guidelines for Buyer Registration are available on the Portal and may be followed for creation of Primary and Secondary User IDs.

a) Primary User: Primary User shall be responsible for registering the organization on GeM, for creating Secondary Users, assigning them roles and responsibilities on GeM and for supervision of all transactions performed by Secondary Users under him/ her. Any individual entity who has been assigned the duty of Primary User can never function as Secondary User unless he/ she relinquish his/ her charge as Primary user.

b) Secondary Users: Secondary Users are officials responsible for doing certain procurement transactions on GeM including Placement of Contracts, Receipt of Stores and Payment to the Sellers, etc. The secondary User with assigned role of making payment (D.D.O) to the sellers shall be separate entity from the entity who has been assigned the role of buyer or consignee.

4. Procurement by Government/ Semi-Government/ Government Aided Offices through GeM depending upon estimated value is allowable in the following manner:

a) Up to Rs. 10,000/- through any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period provided the procuring authority is satisfied about the reasonability of the rate.

b) Above Rs. 10,000/ and up to Rs. 1 lakh through the GeM, Seller having lowest price amongst at least three available sellers meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM can be used by the buyer if decided by the competent authority.

c) Above Rs. 1 lakh through the supplier having lowest price meeting the requisite quality, specification and delivery period after mandatorily obtaining bids, using online bidding or reverse auction tool provided on GeM.

d) The invitation for the online e-bidding/ reverse auction will be available to all the existing Sellers or other Sellers registered on the portal and who have offered their goods/ services under the particular product/ service category, as per terms and conditions of GeM.

5. The interim payment procedure for procurement through GeM till integration of GeM with IFMS is as follows:

a) The DDO will submit bill to concerned Treasury within 2 days of generation of Consignee’s Receipt and Acceptance Certificate (CRAC) with copy of the printout(s) of the invoice for the GeM purchase along with bank details of the concerned supplier(s).

b) The bill will be processed in the concerned Treasury on priority basis and after passing of the bill the proceeds would be credited to the bank account of the supplier.

c) The DDO will obtain the UTR (Unique Transaction Reference) against the payment made from the DDO Interface of IFMS and update the same in the GeM Portal to complete the process.

6. The total time limit for payment to the vendor being 10 days from the generation of CRAC. Procuring offices should scrupulously follow the timeline for submission of bills in the Treasury and Treasury Officers should make payments within 2 days of receipts of bills from the DDO provided all other provisions like allotment, DFPR, etc. have been properly followed by the concerned Procuring Authority. The Director of Treasuries and Accounts, West Bengal will issue separate instruction to the Treasuries accordingly.

7. Necessary amendments in the West Bengal Financial Rules shall be made in due course.

Sd/- H.K. Dwivedi
Additional Chief Secretary to the
Government of West Bengal

No. 3876-F dated 14.06.2018, Source

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