Rescheduled Date of Bill Submission through e-Pradan
Government of West Bengal
Finance Department
Audit Branch
No. 3044-F(Y) Dated, 13th April, 2015
MEMORANDUM
Submission of all bills other than those of exempted category through e-Pradan module of IFMS was made mandatory on and from 1.4.2015, vide FD memo. no. 1179-F(Y) dt. 25.2.2015 read with no. 4905-F(Y) dt. 17.9.2014. But on review of progress of the various stages of operational part of the module, it turned out that it may not be possible for all the DDO’s to submit all claim bills through the system with effect from 1.4.15. Requests have been received from some departments to allow some more time for electronic submission of bills through e-Pradan module. After examination of the pros and cons of the issue and its solution the State Government has decided to reschedule electronic submission of the following types of bills through the e-Pradan module of IFMS to the dates mentioned against each. However, bills other than those mentioned in following table have to be submitted in e-Pradan mode as envisaged in order no. 1179-F(Y) dt. 25.2.2015.
| S. No. | Category of bills | Rescheduled date of submission through e-Pradan |
| I | Salary Bills of Government Employee | 1.5.2015 |
| II | Grant-in-aid salary bills for Secondary Teachers generated through OSMS | 1.5.2015 |
| III | Other Grant-in-Aid Salary Bills- | |
| i. Primary Teachers | To be fixed later | |
| ii. Vocational Teachers/Instructors | To be fixed later | |
| iii. Municipalities/ iv. Municipal Corporation | To be fixed later | |
| v. Zilla Parishad / vi. Panchayat Samities | To be fixed later | |
| vii. Gram Panchayats | To be fixed later | |
| IV | Payment through Local Fund/ P.F. Account/ Deposit Account/ P.L. Account | To be fixed later |
| V | Cash GR/ Dole | To be fixed later |
| VI | Charges for Disposal of unclaimed Dead Bodies | To be fixed later |
| VII | Pension paid by Money Order to infirm pensioners | To be fixed later |
| VIII | Pension & all types of recurring Payments paid through Post Offices/ Cooperative Bank/ Gramin Banks | 1.6.2015 |
| IX | Any Statutory/Mandatory payment to be made by cash or Cheque | To be fixed later |
| X | Secret Service Expenditure | To be fixed later |
2. Since some of the problems which caused reschedule of the earlier programme of electronic submission of bills through e-Pradan module relate to non-performance of the following tasks at the DDO’s end, all the DDO’s are requested to complete the tasks mentioned below within the date mentioned against each task in order to ensure smooth submission of the bills electronically through e-Pradan module.
| Sl. no. | Task | To be completed within |
| 1. | Modification of the incorrect data/ entry of new data related to IFSC codes & bank account nos., mobile no., etc. including its verification and approval in the beneficiary data related menu of e-Pradan both for employees and nonemployees | 30.4.2015 |
| 2. | Entry and verification of the database of civic police/volunteers | 30.4.2015 |
| 3 | Upload and verification of the beneficiary details (IFSC codes & bank account nos., mobile no., etc.) of the Grant-in-aid school employees in COSA compliant file format in OSMS software developed by S.E Deptt. | 30.4.2015 |
3. A Help Desk will operate at each Treasury/ PAO to help the DDO’s submit COSA/OSMS generated salary bills through e-Pradan Module. The Treasury help desks will function on all the working days between 5th May to 15th May 2015. The helpdesk will help each DDO submit 2 pay bills in the system.
Sd/- H.K. Dwivedi
Principal Secretary to the
Government of West Bengal