Acceptance of Tender by the Work Executing Departments on behalf of Non Works Departments
Government of West Bengal
Finance Department
Audit Branch, Group T
(E File No. 293799)
No. 3316-F(Y) Dated, 29th October 2021
MEMORANDUM
Sub: Acceptance of tender by the Work Executing Departments on behalf of Non Works Departments
In terms of this Department Memorandum No. 30-F(Y) dated 05.01.2021 Chief Engineers of Works Executing Departments can accept tenders upto the value of Rs. 5 crore under his own financial power and upto any value with the approval of the Government appointed tender committee provided the bid rate is not more than 10% above the amount put to tender.
- It has been learnt that some Works Departments, after inviting tenders on behalf of the requisitioning non-Works Departments, are referring the cases for acceptance of tenders beyond the delegated financial power of the Chief Engineer in his/her own capacity to the requisitioning Non Works Departments. But Works Departments are executing works on behalf of the non Works Departments which do not have the requisite technical expertise.
- Thus, it is hereby clarified that according to the Memorandum ibid, the Chief Engineers of Works Executing Departments can accept tenders with at least 3 qualified bids on behalf of the requisitioning non-Works Departments upto any value with the approval of the Government appointed tender committee of the Executing Department itself, subject to the Budget Provision and the Administrative Approval & Financial Sanction (AAFS) amount approved by the respective non Works Department.
- In case there are at least 3 qualified bidders and the L1 bid rate is more than 10% above the estimated amount put to tender, the concerned Works Department will forward the case with necessary justifications to Finance Department for acceptance only if it considers the rate to be reasonable as per the prevalent market.
- Wherever required, Revised Administrative Approval and Financial Sanction will have to be obtained from competent authority.
- Further, in case of acceptance of tender with less than 3 qualified bids discovered during 2nd or subsequent calls, the concerned Works Department and it’s FA setup will have to follow the provisions stipulated in FD Memo No. 1973-F(Y) dated 30.06.2021 read with Memo No. 6989-F(Y) dated 19.11.2018 and other related orders issued in this respect.
Principal Secretary to the
Government of West Bengal