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Departments should Utilize the FA System

Published in Finance. Tags: , .

Government of West Bengal
Finance Department
Audit Branch

No. 4986-F(Y) Date: 21.09.16

Sub: Financial Advisors – routing of files to Finance Department and making e-tender/ e-Auction mandatory

The Financial Advisor setup was introduced for the different departments of the State Government vide FD Memo No. 152-FB dated 27.04.2012 and Memo No. 1056-FB dated 10.09.2012. In both these orders and the subsequent orders issued thereon, the duties and responsibilities of the FA were stipulated.

However, it has been observed that many administrative departments are not fully utilising the FA system within their departments in various matters related with budget management, tender and procurement, other financial matters especially related to schemes, etc. and administrative departments are also sending files to Finance Department without the specific views of the FA of the Department. As a result many times Finance Department is compelled to return such files to the administrative department for resubmission with the views of FA causing undue delay in policy making and execution of important projects of the State Government.

Therefore, in order to save valuable time of the Government and in public interest it is reiterated that administrative departments should mandatorily utilise the FA system within their departments in various matters related with budget management, tender and procurement, other financial matters especially related to schemes, etc. and the files should invariably be routed to the appropriate Group of the Finance Department with the specific views of FA of the Department on that subject/ issue and approval of the Additional Chief Secretary/ Principal Secretary/ Secretary. Any deviation in this regard will naturally lead to unnecessary delay.

Further, in continuation of Memo No. 4143-F(Y) dated 11.08.2014 it is again reiterated that the Departments and the Financial Advisors shall release grants/ subsidies to PSUs/ Local Bodies/ Statutory Bodies/ Development Authorities, etc. and other parastatals only if the certificate regarding e-tender/ e-Procurement as detailed in Memo No. 4143-F(Y) dated 11.08.2014 is provided by the competent authority of the organisation and countersigned by the designated officer of the administrative department.

Sd/- H.K. Dwivedi
Principal Secretary to the
Government of West Bengal

No. 4986-F dated 21.09.16, Source