Submission of Hard Copy of EMD in case of e-Tender

Government of West Bengal
Finance Department
Audit Branch

No. 1592-F(Y) Dated, 20th March, 2014


In order to further streamline the process of selection of the contractor/ supplier through open and transparent competition and also in the interest of discovery of the price through free, transparent and fair means, Government has decided to relax the provision of submission of hard copy of the original EMD documents to the tender inviting authority before financial evaluations of bids in case of e-tender.

Therefore, the undersigned is directed by the order of the Governor to substitute item no. iv of FD memo. No. 1177-F(Y) dt. 28.02.2014 with the following:-

“iv. in case of e-tendering, EMD/Bid security shall be collected as soft copy (scanned copies of the originals) for instruments (Cheques/bank Draft/bank Guarantee, etc.) and in case of deposit of money it should compulsorily be deposited on-line by the bidders. The L1 bidder shall submit the hard copy of the documents to the tender inviting authority with his acceptance letter of the LOI. Failure to submit the hard copy with the acceptance letter within the time period prescribed for the purpose, may be construed as an attempt to disturb the tendering process and dealt with accordingly legally including blacklisting of the bidder.”

The Works departments will take action to amend their departmental codes accordingly.

Necessary amendment will be made in the West Bengal Financial Rules in due course.

Sd/-H.K. Dwivedi
Principal Secretary to the
Government of West Bengal

No. 1592-F dated 20.03.2014, Source

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